Wayne State University · 16 hours ago
Administrative Assistant, HIGH Program
Detroit, MI
Full-time
Onsite
Entry, Mid Level
2+ years expWayne State University is a premier public urban research university located in Detroit, Michigan, and is seeking an experienced Administrative Assistant for the HIGH Program. The role involves providing administrative support, managing office functions, and coordinating program elements to assist students in need.
Higher Education
Responsibilities
Manage the day-to-day office functions including coordinating personnel actions and developing policies, procedures and business processes to improve overall operational performance
Provide complex calendar management, exercising discretion and judgment to analyze and appropriately prioritize complicated and challenging schedules; respond to frequent changes in schedules; set priorities. Prepare itineraries, agenda packets and travel arrangements. Create and maintain travel folders from start to finish of event
Prepare memos, letters, meeting agendas, summary notes, reports, spreadsheets, charts, and presentations. Handle highly sensitive and confidential information
Coordinate and organize meetings and other events. Ensure that meetings and other events have appropriate locations, supplies, audio-visual equipment, and other needs met. Order supplies as needed for events, meetings, and day-to-day work
Track and help drive completion of key deliverables and follow up on outstanding items. Special project work as specified. Provide detailed reports and handle highly sensitive and confidential information
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks, participating in professional organizations. Other duties as assigned
Qualification
Required
Bachelor's degree
Bachelor's Degree in Business Administration or equivalent combination of education and experience
Minimum 2 years related experience, including demonstrated ability to provide administrative support at the executive level and experience in program coordination or office management roles
Strong interpersonal skills and proven ability to build collaborative relationships
Effective written and verbal communication skills
Ability to exercise initiative, diplomacy, discretion and confidentiality with a positive, service-oriented attitude
Excellent organization skills with the ability to organize and coordinate a dynamic workload and complete multiple tasks within established and changing deadlines
Ability to think proactively and prioritize work
Ability to exercise judgement with incomplete information
High-level computer skill proficiency and demonstrated ability to advance technical skills
Extensive proficiency with Microsoft Office Suite, Word and Excel
Ability to create presentations with Power Point or equivalent software
Strong presentation skills are preferred
Comfort with and ability to adapt in a changing environment
Leadership skills with the ability to provide day-to-day leadership to interns and volunteers
Company
Wayne State University
A premier research university serving a diverse body of motivated students in vibrant Midtown, the cultural center of Detroit.
5001-10000 employees
H1B Sponsorship
Wayne State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (76)
2024 (73)
2023 (69)
2022 (63)
2021 (68)
2020 (66)
Funding
Current Stage
Late StageLeadership Team
Sanjana Vutukuri
Summer Research Program Co-Founder - Brains 101
Bethany Wicksall Gielczyk
Chief Financial Officer
Recent News
2023-11-09
2023-11-09
2023-11-09
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