Tennessee Oncology · 18 hours ago
Administrative Assistant, Pharmacy
Nashville, TN
Full-time
Onsite
New Grad, Entry LevelTennessee Oncology is one of the nation’s largest community-based cancer care specialists, committed to providing high-quality cancer care and clinical research expertise. They are seeking an Administrative Assistant to provide daily administrative duties and clerical support for the pharmacy, ensuring a welcoming environment for visitors and efficient office operations.
Clinical TrialsHealth CareHealth DiagnosticsOncology
Responsibilities
Answers telephone, takes accurate messages, and screens and directs calls in a professional manner
Greets visitors and vendors at the pharmacy and notifies the appropriate manager/staff upon guest arrival. Directs visitors to correct meeting/conference rooms. Offer refreshments to visitors where appropriate
Provide general support to visitors including generating WIFI passwords and helps with general A/V setup in conference rooms
Organize and schedule meetings and appointments
Design, implement, and update forms for use within the office by applying knowledge of software applications
Maintain files in an organized and accessible manner to include updating information, purging files on a regular basis, and creating a new filing system as needed
Attend meetings and prepare agenda and minutes as requested
Makes travel arrangements when requested: flights, car, hotel, car service
Books conference rooms for meetings. Assist in set-up and/or clean-up of meetings as well as ordering lunches
Assist with meeting conference registration, travel and expense reimbursement
Communicates with pharmacy team regarding initiatives and/or any other items per request of pharmacy leadership
Orders, receives and put away office supplies and maintain inventory in pharmacy
Order supplies for pharmacy breakroom and maintain inventory
Maintain/order supply of treatment starter kits
Pickup, sort and distribute daily US and interoffice mail in the pharmacy. Sign for Fed-Ex and UPS packages for office and notify recipients
Maintain pharmacy time off calendar (all staff)
Send daily staffing email
Keep updated remote schedule for staffing
Assist the appropriate pharmacy manager in the new employee onboarding and staff training
Submit ticket as needed to IT for property maintenance
Manage VRC Shred
As needed, may need to assist as back up for Logistics Coordinator
Other duties as assigned
Qualification
Required
Ability to maintain confidentiality and exercise independent discretion and judgment
Must be highly proficient in Microsoft Word, Outlook, Excel and PowerPoint
Must be detail-oriented, ability to multi-task; enjoy fast-paced office with constantly changing demands while maintaining a positive attitude
Must maintain a professional demeanor toward internal and external customers
High School Diploma or Equivalent
Experience in a professional setting in an administrative support role
Occasional lifting required up to 25 lbs
Company
Tennessee Oncology
Tennessee Oncology provides high quality specialist care to patients with cancer and cardiovascular disease.
Founded in 1976
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$98.3MKey Investors
Truist
2023-07-03Debt Financing· $98.3M
Leadership Team
Ian Flinn
Chief Scientific Officer
Stephen Schleicher
Medical Oncologist
Recent News
2025-12-02
2025-11-05
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