MyOutDesk · 14 hours ago
Executive Assistant to Chief Executive Officer
Sacramento, CA
Full-time
Onsite
Senior Level
5+ years expMyOutDesk is a global staffing and talent solutions company with nearly 20 years of experience helping businesses scale through high-performing remote teams. The Executive Assistant will provide high-level administrative and operational support to the CEO, managing complex scheduling, overseeing communications, and planning company events.
ConsultingFinancial ServicesHealth CareMortgageOutsourcingProfessional ServicesReal EstateResidential
Responsibilities
Serve as a primary point of contact between the CEO, internal teams, and external partners
Manage and optimize the CEO’s complex calendar, including scheduling internal and external meetings and coordinating with multiple stakeholders across time zones
Arrange and manage travel logistics, itineraries, and expense reporting ensuring all logistical details are meticulously planned and documented for seamless travel experiences
Oversee and prioritize the CEO’s email inbox, drafting and communicating responses on behalf of the CEO as an authorized delegate, while ensuring timely and professional engagement with clients, partners, and internal teams
Manage and oversee Real Estate Transactions of commercial and residential properties. Support end-to-end real estate transactions from contract to closing through coordinating documentation, timelines, and stakeholder communication
Prepare meeting agendas, attend meetings as required - alongside or on behalf of the CEO, capture key discussion points, and track follow-up actions to ensure timely execution
Develop, edit, and format executive-level presentations, and reports synthesizing complex information into clear, concise, and visually compelling content for leadership, and other audiences
Plan, organize, and execute company-wide events and on-site functions, including leadership meetings, client visits, and internal events; manage end-to-end logistics such as scheduling, venue setup, vendor coordination, catering, materials preparation, and on-site day-of support
Handle sensitive and confidential information with the highest level of discretion and professionalism
Anticipate executive needs and proactively identify solutions to ensure smooth and efficient day-to-day operations
And any other task or responsibility that the company may need at any time
Qualification
Required
Provide high-level administrative and operational support to the Chief Executive Officer
Manage complex scheduling, overseeing executive communications, actively participating in meetings, developing executive-level presentations, and planning and executing company events on-site
Serve as a primary point of contact between the CEO, internal teams, and external partners
Manage and optimize the CEO's complex calendar, including scheduling internal and external meetings and coordinating with multiple stakeholders across time zones
Arrange and manage travel logistics, itineraries, and expense reporting ensuring all logistical details are meticulously planned and documented for seamless travel experiences
Oversee and prioritize the CEO's email inbox, drafting and communicating responses on behalf of the CEO as an authorized delegate, while ensuring timely and professional engagement with clients, partners, and internal teams
Manage and oversee Real Estate Transactions of commercial and residential properties. Support end-to-end real estate transactions from contract to closing through coordinating documentation, timelines, and stakeholder communication
Prepare meeting agendas, attend meetings as required - alongside or on behalf of the CEO, capture key discussion points, and track follow-up actions to ensure timely execution
Develop, edit, and format executive-level presentations, and reports synthesizing complex information into clear, concise, and visually compelling content for leadership, and other audiences
Plan, organize, and execute company-wide events and on-site functions, including leadership meetings, client visits, and internal events; manage end-to-end logistics such as scheduling, venue setup, vendor coordination, catering, materials preparation, and on-site day-of support
Handle sensitive and confidential information with the highest level of discretion and professionalism
Anticipate executive needs and proactively identify solutions to ensure smooth and efficient day-to-day operations
Any other task or responsibility that the company may need at any time
Preferred
Minimum of 5 years of experience providing direct support to a CEO or senior executive
Strong communication skills, both verbally and in writing, to effectively convey information and interact with diverse stakeholders
Exceptional time management abilities, with a proven track record of prioritizing multiple tasks and maintaining organization under tight deadlines
Ability to collaborate effectively with team members and other departments to facilitate smooth operations and achieve common goals
Demonstrated personal effectiveness, consistently delivering high-quality work and upholding company values
Proficiency in utilizing tools like Microsoft Suite, and Google Suite; Salesforce strongly preferred
Professional presence with strong judgment and decision-making abilities
Company
MyOutDesk
MyOutDesk is an outsourcing company.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Daniel Ramsey
CEO & Co-Founder
Jason Ramsey
CEO
Recent News
BizClik Media Limited
2025-10-17
Company data provided by crunchbase