Phoenix Defense, LLC. · 17 hours ago
BILLING ANALYST
Gilbert, AZ
Full-time
Onsite
Mid Level
4+ years expPhoenix Logistics, LLC is a company that values bold ideas and intellectual curiosity. They are seeking a highly motivated Billing Analyst responsible for managing the billing process for the engineering services division, ensuring accuracy and compliance with established standards.
AerospaceLogisticsManufacturing
Responsibilities
Reviews all costs associated with each clients’ billing processes
Prepares and submits invoices for Cost Reimbursable, T&M, Fixed Price or Fixed Unit Price government and commercial contracts on a monthly, bi-monthly (or regular) basis, recording amounts due for items purchased or services rendered
Partners with Finance Analysts to determine project set-up on new contracts, contract modifications, status of accruals and any corrections necessary to produce and submit accurate invoices
Regularly interfaces with Finance, Contracts and Program Management staff to ensure proper cost accounting and billing
Maintains DCAA-compliant billing files including timely scanning of monthly invoices
Verifies accuracy of billing data and revises any errors (comparing billing data to actual contract and reports)
Review billing details gathered by accounting software to compute fees and charges due
Distributes bills or invoices
Resolves discrepancies in billing records
Creates billing documents, credit memorandums, and other related communication as necessary
Initiates the invoice QA/QC review process and ensures the process is followed, approved and complete prior to sending bill
Ensures all billing deadlines are met
Monitors and manages unbilled receivables balance and assist in preparation of monthly unbilled analysis and reconciliation on all current and completed contracts
Monitors and follow up on past due invoices
Masters use of financial aspects of accounting software related to the billing process
Utilizes advanced features of Microsoft Excel to create and reconcile bills; pulling varying sets of data
Assists in preparing final/close-out invoices
Assists with special projects and remediation activities
Qualification
Required
High School Degree with 4+ years' experience in accounting or bachelor's degree Finance, Business, and/or Accounting
Advanced MS Excel knowledge
Proven ability to multi-task, be organized, and have strong oral and written communication skills
Proven work experience in an accounting and finance or related role
Hands-on experience with financial and accounting applications
Good verbal and written communication skills
Proficient in MS Excel (creating spreadsheets and using advance formulas)
Ability to work agile work environment and work together in order to win together
Collaborative contributor. You need the ability to collaborate with other managers and staff members
Intellectual curiosity. Why? What? How?
Ability to become or be knowledgeable of DFARs, CAS, and GAAP
Preferred
Government contracting experience highly desirable
Deltek Costpoint/Time and Expense experience a plus
Company
Phoenix Defense, LLC.
Phoenix Defense, LLC and its affiliated companies are agile providers of engineering, manufacturing, information technology, and logistics & supply chain services to the defense, space, aerospace, and industrial markets.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Linda Talbot
Executive Assistant to CEO & CFO
Company data provided by crunchbase