University of Florida · 5 days ago
Executive Assistant II
Gainesville, FL
Full-time
Onsite
Mid, Senior Level
$60K/yr - $60K/yr
5+ years expThe University of Florida's Levin College of Law is seeking a full-time Executive Assistant to support the Dean and other senior leaders. This role involves coordinating the Dean's calendar, managing communications, and handling logistics for travel and meetings with various stakeholders.
Higher Education
Responsibilities
Works with Manager of Administrative Services to coordinate all aspects of the Dean’s calendar, including calls and meetings with College of Law leadership team members and faculty, University leaders, alumni, legal employers, judges, deans of other law schools, and other stakeholders
Makes travel arrangements for Dean’s meetings outside of Gainesville and processes the expenses for such travel
Ensures that Dean has proper materials for all meetings and travel
Coordinates follow-up tasks from meetings and travel
Maintains electronic files related to meetings and travel, particularly for activities that occur on an annual or other regular basis
Acts with integrity; manages and maintains sensitive information related to the dean’s office
Works with other administrative leaders to support their activities and manage their calendars, including the coordination of logistics for high-profile visitors and Dean’s Office supported events
Such implementation will include travel logistics and expense processing related to faculty recruitment and visits from academic guests; assistance with reporting required by the American Bar Association, Florida Board of Governors, and U.S. News; coordination of logistics, preparation of agenda, and record-keeping related to faculty meetings and faculty votes; and other preparation of documents, correspondence, spreadsheets, and reports
Serves as the public contact for the Dean’s Office, greeting visitors and answering inquiries by e-mail, mail, telephone, and in person
Communicates information about College of Law policies to faculty and staff and answers questions regarding policies or procedures within established guidelines
Refers students to Office of Students
Supports the general management of Dean’s offices by maintaining supplies and ensuring a well-organized workspace
Ensures the Dean is fully prepared for public appearances by coordinating the preparation of remarks; drafts or edits materials as needed and collaborates with others to ensure timely delivery
The Levin College of Law is rapidly changing and evolving. All staff members are expected to assist with other duties as needed, including duties throughout the entire law school campus
Qualification
Required
Bachelor's degree and five years of relevant experience or an equivalent combination of education and experience
Preferred
Bachelors degree
superior organizational skills
experience using Microsoft Office Suite--Outlook, Word, Excel, Teams, and Forms
experience using Zoom, Canvas, and Qualtrics
experience using UF Travel and PCard systems
ability to learn new systems and applications quickly
attention to detail, professionalism, and dependability
ability to multitask and meet deadlines
ability to exercise good judgement and think outside the box
effective communication skills, both verbal and written
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
10001+ employees
H1B Sponsorship
University of Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (388)
2024 (307)
2023 (278)
2022 (282)
2021 (169)
2020 (162)
Funding
Current Stage
Late StageTotal Funding
$6.83MKey Investors
Align TechnologyUS Department of EnergyNFWF
2025-06-02Grant
2024-09-17Grant· $2M
2024-09-10Grant· $0.18M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
Recent News
2026-01-17
2026-01-13
2025-12-07
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