R&K Enterprise Solutions, Inc. · 12 hours ago
Executive Administrative Assistant - DHS FPS
Atlanta, GA
Full-time
Onsite
Senior Level
5+ years expR&K Enterprise Solutions, Inc. is a certified Service-Disabled Veteran Owned Small Business providing support for Defense, Intelligence, and Federal Civilian customers. They are seeking a full-time Executive Administrative Assistant to provide high-level administrative support to the Regional Director, including managing calendars, drafting correspondence, and coordinating meetings and travel arrangements.
Information TechnologyManagement ConsultingProject Management
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Plans and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development. Supports DHS and FPS business process improvements and modernization projects
Composes, types, and enters information into the computer. Enters data from paper form into computer database and/or electronic spreadsheets
Maintains the Regional Director’s calendar, reminding him of upcoming events, meetings, and/or deadlines
Drafts and prepares correspondence, spreadsheets, other written documentation; copies data as necessary; and files records accordingly
Receives, sorts, and distributes incoming mail, separating documents for distribution, as appropriate; and photocopies documents using copier. Prepares outgoing mail for delivery, to include overnight, express, or courier services (as required)
Manages the calendar for the executive conference room and associated phone line
Sets up meetings and/or conference calls. Attends meetings as requested. Prepares and distributes agenda, as needed; takes minutes/notes on meetings’ activities; distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications
Makes travel arrangements as tasked and/or arrange for off-site meeting facility(ies). Supports regional emergencies, taskings, or projects as directed
Collects and forwards Government-Owned Vehicle monthly reports, as required
Assists FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies
In the Branches’ and/or Districts’ Administrative Assistants’ absence, act as liaison between FPS regional personnel and DHS helpdesk in support of IT, telephone and other services. This will include initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests
Serves as timekeeper for assigned area of responsibility. Also serves as back-up or alternate timekeeper throughout the Region 4. Required to validate the timecards of federal FPS employees only with the approval of Task Manager or, in their absence, another federal supervisor
Assists RD with preparing, reviewing and editing executive correspondence from different areas within DHS, NPPD, FPS and/or other agencies or private organizations
Monitors incoming HQ-assigned ESTT suspense items to ensure all deadlines are met. Receives, reviews, and collates suspense responses from Deputy Regional Director(s), District Commanders, and/or Branch Chiefs. Prepares correspondence, reports, graphs, and charts. Performs research as required
Assists Regional Freedom of Information Act representative in responding to FOIA requests
Assists with personnel actions pertaining to employee reassignments and hiring actions
Assists Regional Training Program Manager with the development of PowerPoint presentations. Reviews, edits, and routes Requests for Training received from the Branch Chiefs and District Commanders to the Regional Training Program Manager. Coordinates with the Mission Support Branch to funding for individual or group training costs. Maintains training calendar for region 4
Demonstrates proficiency in Microsoft Windows-based computer software and is familiar with basic computer programs to include Microsoft Office Suite. Accurate grammar, typing, and attention to detail are required. Must have ability to compile and organize reports. Shall use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, computer system, intercom system, photocopier, paper, pens, pencils, staples etc.)
Qualification
Required
BS/BA degree with five (5) years of experience assisting executives at/or equivalent to the GS-14 and GS-15 grade level
Practical knowledge of the organization, including the understanding of operational relationships between offices and organizational levels
Proficient in the use of personal computers and various software applications, including (but not limited to): Databases used to track organizational information
Accurate typing skills with a minimum speed of at least 40 words per minute
Proficient in Microsoft computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access
Establishing and maintaining a comprehensive file system
Must possess knowledge of procedures to formulate, compile, and organize documents and reports
Shall participate in annual training requirements, including ethics training, and be able to attend conferences as necessary
Must possess knowledge and skill in oral communication and interpersonal skills
Must possess knowledge and skill in written communication
Must possess the ability to coordinate various administrative projects simultaneously
Company
R&K Enterprise Solutions, Inc.
R&K Enterprise Solutions, Inc.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
JC Connors
President - CEO
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