The Keller Group · 18 hours ago
Real Estate Coordinator
Greater Phoenix Area
Full-time
Onsite
Entry, Mid Level
2+ years expThe Keller Group is partnering with a Phoenix-based organization to find an experienced Real Estate Coordinator who will ensure real estate transactions progress smoothly. This role involves managing contracts, tracking deadlines, and coordinating with various stakeholders to facilitate successful deal closures.
Staffing & Recruiting
Hiring Manager
Taylor Coulson
Responsibilities
Coordinate real estate transactions from site identification and LOI through contract execution and closing
Track key deadlines including contingencies, inspections, escrow milestones, and closing timelines
Manage contracts, leases, amendments, disclosures, and related documentation with precision
Work closely with brokers, landlords, sellers, attorneys, escrow, and internal teams to keep everyone aligned
Schedule and coordinate inspections, appraisals, and site-related activities
Follow up proactively to ensure nothing stalls or slips
Maintain clean, organized, audit-ready transaction files (digital and print)
Update internal trackers, CRMs, and reporting tools to reflect deal status and next steps
Support transactions that span across multiple cities or states, each with its own regulation requirements
Provide administrative and operational support to leadership and consulting teams tied to active deals
Help ensure real estate timelines align with broader business and regulatory considerations
Bring structure and strategy to a high-volume, detail-heavy environment
Qualification
Required
2-5+ years of proven experience in high-volume environment supporting real estate coordination, transaction coordination, escrow, title, or real estate administration
Solid grasp of real estate contracts and closing processes
Exceptionally organized, deadline-driven, and detail-oriented
Clear, professional communicator who's comfortable working with multiple stakeholders
Proficiency in Google Workspace and/or Microsoft Office; CRM expertise is a plus
Able to work in office (Monday-Friday)
Benefits
Competitive salary (DOE) with potential bonus opportunity.
Stable, growing organization with leadership structure.
Exposure to complex, meaningful real estate transactions - not cookie-cutter deals.
Supportive, collaborative office environment with some flexibility for family schedules.
Company
The Keller Group
We’re a boutique executive recruiting and staffing firm, with roots in Phoenix and strong networks nationwide.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Rashin June Keller
Founder & Executive Recruiter
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