QuidelOrtho · 2 days ago
Commercial Operations & Sales Coordinator
United States
Full-time
Remote
Mid Level
$51K/yr - $70K/yr
3+ years expQuidelOrtho is a world-leading in vitro diagnostics company that combines the strengths of Quidel Corporation and Ortho Clinical Diagnostics. The Commercial Operations & Sales Coordinator plays a crucial role in providing administrative support to North America Sales leadership and coordinating commercial operations processes related to field sales personnel.
Medical Device
No H1B
Responsibilities
Manage regional operating expenses, ensuring accuracy and compliance with corporate policies
Schedule and organize meetings, ensuring all necessary materials and information are prepared and distributed
Process expense reports promptly and accurately, adhering to company policies and procedures
Coordinate travel logistics for sales personnel optimizing travel plans for cost-effectiveness and efficiency
Provide administrative support for sales leaders, assisting with the onboarding of new hires, and facilitating promotions and transfers
Maintain various reports and spreadsheets, ensuring data integrity and accessibility for decision-making: org charts, rosters, attendance lists, registrations to meetings
Process and manage individual and Citibank corporate meeting card expense reports, travel arrangements using Concur
Schedule and manage calendars for trainings, meetings, and HCP customer travel for demo site visits using Outlook and Concur/CMC
Organize team meetings, including sourcing offsite spaces and coordinating logistics through CVENT/CMC/Concur
Assist with onboarding and terminations, including ordering equipment, completing personnel update forms, and updating necessary records
Maintain and update employee rosters, org charts, and email distribution lists using Excel and SharePoint
Open purchase orders, manage vendor maintenance through Ariba and Procurement, and coordinate finance accruals for monthly reports – Rita – this is minimal for sales
Manage HCP/HCO engagements, regional show payments, in-house catering, conference room reservations, and shipping tasks using appropriate tools
Act as record coordinator, ensuring organized and compliant file systems
Coordinate candidate interviews, travel and schedules for meetings and calendars
Address vendor credentialing, phone/equipment upgrades, and various sales team inquiries
Ensure completion of mandatory trainings through learning management system
Manages procurement administration – opens purchase orders, manages vendor maintenance through Ariba, receives invoices, reconciles outstanding issues that may cause a delay in payments to vendors and coordinates finance accruals for monthly reports
Corporate meeting card management: monitor, usage and expenses including sales exhibit payments, process expense reports promptly and accurately, adhering to company policies and procedures including complying with HCC audits
Manages booking travel for customers to experience center and demonstration events
Books new hire travel to events in case they have not received their corporate card in a timely manner
Partners with internal stakeholders including the incentive compensation team on any reporting needs
Perform other work-related duties as assigned
Qualification
Required
Education: Associate degree in Business Administration, Communications, or a related field or 7 years of equivalent experience
Experience: Minimum of 3 years of experience in an administrative or coordination role, preferably in a sales or corporate environment managing projects or business processes
Proficiency in Microsoft Office Suite (Excel, Outlook, SharePoint, PowerPoint, Visio)
Strong organizational skills and attention to detail
Event planning and meeting coordination skills with client-focus/customer-service approach
Excellent written and verbal communication skills
Ability to prioritize tasks and manage multiple projects simultaneously
Ability to work independently and as part of a team
This position is not currently eligible for visa sponsorship
Preferred
Bachelor's Degree
Experience with Concur, Citibank CMC, Ariba, and other relevant software is preferred
Familiarity with corporate policies and compliance guidelines
Benefits
Medical
Dental
Vision
Life
Disability insurance
401(k) plan
Employee assistance program
Employee Stock Purchase Plan
Paid time off (including sick time)
Paid Holidays
Company
QuidelOrtho
> Bringing precision and passion in everything we do QuidelOrtho stands at the forefront of testing, tracking and disease analysis of health conditions ranging from HIV and hepatitis C to flu, strep and COVID-19.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Joe Busky, CPA
Chief Financial Officer
Michael Iskra
Executive Vice President and Chief Commercial Officer
Recent News
2025-12-18
2025-11-06
2025-11-06
Company data provided by crunchbase