Great Lakes Capital · 13 hours ago
Property Management Assistant
South Bend, IN
Full-time
Onsite
Entry Level
2+ years expGreat Lakes Capital is a company focused on the performance and sustainability of its real estate assets. The Commercial Property Management Assistant is responsible for providing administrative, management, and customer service support for the daily operations of the assigned property portfolio.
Commercial Real EstateProperty DevelopmentReal EstateReal Estate Investment
Responsibilities
Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence. Maintain lease and contract files as well as other files located within the property management office. Attend all scheduled Property Management staff and company meetings. Provide support for after-hours on-call coverage
Promote and foster positive relationships with tenants via regular tenant visits and phone calls. Follow up on tenant service requests when necessary
Assist with supervising daily activities of vendors, including janitorial, trash removal, pest control, landscaping, security, events etc. Prepare and coordinate bid proposals and service contracts. Provide administrative support with the bidding process and assist Property Manager(s) in their efforts to ensure compliance with policies and procedures. Track and file vendor/contractor contracts and insurance certificates and maintain follow-up system for expirations
Assist with transitioning of new and terminating property accounts including utility transfer, vendor set-up, tenant introductions and software input of property and lease information
As directed by Property Manager, inspect building/property interior and exterior, including common areas, vacants and mechanical areas, to ensure first class appearance of all areas and proper operation of equipment, lighting, etc
Monitor and maintain the property maintenance work order system and assist in the preparation of reports on status of tenant work orders
Assist with setting up tenant billing with Accounting and Property Manager including: Base Rent, Common Area Expenses, Miscellaneous Charges, and billable work performed for tenants. Research discrepancies in tenant receivable issues and assist Accounting with necessary adjustments, if required
Assist with reports as well as annual budget preparation. Assist with reconciling actual Operating Expenses (CAM) for previous year’s tenant billings and refund tenants for any over-payment of bill tenants for any deficiency in recovering operating expenses for the property
Provide high quality of customer service, update and maintain tenant contact lists and tenant information manuals
Assist Property Manager as needed on special projects
File, scan, copy and distribute lease documents and other correspondence
Handle miscellaneous assignments as requested by management
Qualification
Required
High school diploma or equivalent required; associate or bachelor's degree in business administration a plus
Minimum 2 years of administrative experience in property management
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Demonstrated knowledge of office and accounting procedures
Familiarity with facilities operations
Experience with Yardi lease accounting software
Excellent organizational skills with ability to prioritize and multi-task
Strong attention to detail
Must have professional integrity
Ability to give and take direction and to interface with others in a professional manner
Ability to exercise sound judgment with sensitive and/or confidential information
Strong interpersonal skills and ability to work well with a variety of diverse individuals both inside and outside of the Company
Excellent oral and written communications skills
Must be self-motivated and have a positive attitude
Ability to focus and follow through to completion of projects
Ability to set priorities and operate in a dynamic, fast paced environment
Demonstrates initiative with ability to work with little supervision
Company
Great Lakes Capital
Great Lakes Capital is a real estate private equity firm that develops, redevelops, and invests across the real estate sector.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Ryan Rans
Managing Partner and Founder
Recent News
EIN Presswire
2025-08-19
2025-07-24
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