USAJOBS · 20 hours ago
Administrative Analyst
Detroit, Michigan, USA
Full-time
Onsite
Entry Level
$66K/yr - $82K/yr
2+ years expUSAJOBS is seeking an Administrative Analyst for the U.S. District Court. The incumbent will provide administrative support to the Clerk of Court and other senior managers, ensuring compliance with guidelines and policies while performing various administrative functions.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Provides administrative support to Clerk of Court, Chief Deputy Clerks, senior managers and serves as a back-up to other administrative staff. Perform office reception duties, including receiving and screening calls, answering routine questions, directing calls and visitors, and distributing mail to the appropriate person or department
Communicate and respond to judges, chambers staff and management requests regarding court operations, policies and procedures. Communicate clearly and effectively, both orally and in writing, to explain operational matters and concepts. Interact effectively with the public and staff, providing quality customer service and resolving issues efficiently. Daily interaction with District Judges, Magistrate Judges, court staff, and the public
Prepare executive correspondence and other materials from dictation, rough copy or own notes for review and signature by unit executives and/or Chief Judge. Proofread and edit materials for accuracy, proper grammar, and spelling. Disseminate communications to appropriate executives, managers and staff, and follow up on action items to ensure a comprehensive and coordinated response, where required
Maintain calendar of the Chief Deputies. Make travel and lodging arrangements. Prepare travel vouchers in accordance with existing policies and procedures
Assist with the coordination and scheduling of United States Citizenship and Immigration Services (USCIS) on-site and off-site Naturalization Ceremonies. Provide support for naturalization ceremonies, both planning and day-of execution
Assist with the administration of Magistrate Judges' performance evaluation process
Maintain records, files and other office reference materials, such as administrative manuals, bulletins, etc., including electronic and hard copy
Conference and Event Planning/Ceremonial & Special Court Sessions, Internal Audits, Public Information & Communications and Civics Outreach Program duties (see full list)
Develop data tracking systems and a variety of other inventory related items
Coordinate approvals and payments for non-appropriated and fund accounts
Comply with the Guide to Judiciary Policy, applicable Administrative Office policies and procedures, internal controls guidelines, and all local policies and procedures. Abide by the Code of Conduct for Judicial Employees
Provide backup assistance and support to various administrative departments as directed
Perform other duties as assigned
Qualification
Required
High School graduation or equivalent and a minimum of two (2) years of specialized experience
Completion of a bachelor's degree may be used as an educational substitution
Proficient in the use of Microsoft Word and/or Word Perfect, Excel, and PowerPoint
Skill and ability to manage an executive office in a professional environment
Ability to exercise mature judgment
Excellent written and oral communications, including the writing, editing, and proofreading of documents for spelling, grammar, style, abbreviations, and correct legal citation formats
Thorough knowledge of using executive office procedures and equipment
Familiarization with virtual platforms (Zoom, Teams, etc.)
Ability to learn Court rules and policies
Ability to multitask
Ability to maintain confidentiality and interact tactfully with a wide variety of persons is critical
Skill in administrative matters-file maintenance, record keeping, reporting and preparation of presentation material
Preferred
A minimum of two (2) years of specialized experience in a court/legal environment
Benefits
Federal Court employees receive local benefits outlined here.
Federal Court employees receive national benefits outlined here.
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
10001+ employees
Funding
Current Stage
Late StageRecent News
Company data provided by crunchbase