Ultimate Staffing · 15 hours ago
Administrative Assistant - Events
Houston, TX
Full-time
Onsite
Entry, Mid Level
$45K/yr - $50K/yr
2+ years expUltimate Staffing is a leading consulting firm in the Southwest area of Houston, TX, seeking an Administrative Assistant experienced in events to join their growing team. The role involves supporting Account Executives, preparing service estimates, and managing project files to ensure smooth communication and project compliance.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Stacy Daniel
Responsibilities
Support Account Executives throughout the sales and delivery process, ensuring smooth communication and alignment with client needs
Prepare service estimates and client proposals, arrange onsite services (labor, electrical, drayage), and coordinate kickoff meetings for new projects
Create detailed work orders, manage project files, order event services, and ensure all projects comply with event rules and regulations
Handle post‑event activities including job cost analysis, follow‑up on client‑owned items, processing change orders, and providing complete project details
Collaborate across internal teams, assign project tasks, support other Account Managers when needed, and provide required forms to show management and officials
Qualification
Required
2-3+ years administrative experience
2-3+ years' experience coordinating events
Advanced Microsoft Office skills
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase