Diverse Lynx · 13 hours ago
Executive Administration
Plano, TX
Contract
Onsite
Entry, Mid Level
$20/hr - $26/hr
2+ years expDiverse Lynx is looking for an Executive Administration – Receptionist to manage day-to-day reception and front office functions while providing administrative support to the Administration Department. This role ensures smooth office operations and delivers an exceptional front desk experience to employees and visitors.
Information Technology & Services
Hiring Manager
Atul Dahima
Responsibilities
Conduct daily walkthroughs of the facility to ensure operational readiness
Ensure cleanliness, orderliness, and availability of office and pantry supplies
Monitor and refill break room essentials (tea/coffee, consumables, etc.)
Manage printing requests and coordinate shipment of items as needed
Order administrative supplies and maintain appropriate stock levels
Assist in preparing the office for client visits and internal meetings
Perform additional tasks as assigned by the Supervisor from time to time
Manage the front desk and reception area with professionalism
Greet and assist clients, guests, and employees
Ensure adherence to security protocols and visitor policies
Manage identity cards, access badges, and visitor passes
Perform mailroom operations and shipping tasks (FedEx, UPS, or other couriers)
Manage conference room booking schedules and ensure rooms are clean, equipped, and meeting-ready
Order and manage supplies, including pantry items, copier materials, and general office supplies
Ensure cleanliness and maintenance of office equipment; coordinate with building management for repairs or issues
Maintain seat occupancy data for the location
Assist with annual budget planning and vendor coordination
Prepare and maintain daily and monthly administrative reports
Manage billing-related documentation and follow-ups
Support additional administrative tasks assigned by the Office Administrator or Supervisor
The associate must be fully compliant with all mandatory trainings and compliance courses
Timely completion and adherence to all internal compliance systems and policies is required
Qualification
Required
2–4 years of experience in a Reception/Admin function within a medium-sized facility (50–100 associates preferred)
Excellent English communication skills (written and verbal)
Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.)
Knowledge of office management and basic procurement processes for pantry and office supplies
Strong interpersonal skills and ability to work effectively in a diverse, multicultural environment
Strong organizational, planning, analytical, and problem-solving skills
Ability to make quick and effective decisions
Proactive, self-motivated, adaptable, and professional
Ability to multitask and remain accessible by phone for emergency requirements at the location
Flexibility to work outside regular business hours (early arrival or late departure) as required by business needs
The associate must be fully compliant with all mandatory trainings and compliance courses
Timely completion and adherence to all internal compliance systems and policies is required
Preferred
Associate degree
Company
Diverse Lynx
Diverse Lynx is a WBENC- and NMSDC-certified partner, helping organizations turn diversity goals into measurable impact through staffing and contingent workforce solutions.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Sujata Varma
CEO
Recent News
Company data provided by crunchbase