Hawkins Parnell & Young, LLP · 2 weeks ago
Regional Office Manager
New York, NY, US
Full-time
Onsite
Mid Level
3+ years expHawkins Parnell & Young, LLP is a professional services firm, and they are seeking a Regional Office Manager to oversee the operations of multiple offices. The role involves managing office staff, coordinating training, and ensuring efficient office management practices.
ConsultingLegal
Responsibilities
Supervises office support staff including paralegals, legal assistants, and secretaries. Manages secretarial and paralegal workload and team assignments in collaboration with the Partner-In-Charge
Learns the needs and personalities of the attorneys in order to appropriately assign staff and resolve issues
Recruits, screens, coordinates interview schedules and hires employees. Acts as liaison with Human Resources regarding compensation
Prepares new workstations/offices for new hires including computer set up, and nameplates
Coordinates and delivers training and orientation for new hires including office procedures and office equipment. Introduces newly hired staff to other employees
Monitors and approves time through the time keeping system. Considers requests for overtime
Administers periodic performance reviews with staff and delivers annual reviews
Ensures Firm policies are fairly and equitably administered. Delivers discipline and coordinates discharges, if necessary, with the concurrence of Human Resources
Investigates and resolves employee relations concerns and challenges partnering with Human Resources
Transitions departing employees out of the firm completing exit interviews, reassigning work, collecting equipment, etc
Partners with attorneys and CHRO to create a positive work environment. Identifies opportunities to enhance team culture. Provides individual recognition
Plans and organizes office meetings and parties including monthly staff meetings and annual office summer events and holiday parties
Collaborates with the Office Management team to develop procedures for day-to-day operations
Develops consistent best practices for the legal support teams through the supported offices to align with firm wide standards
Reviews office purchases to ensure the budget is followed and escalates as needed
Ensures the maintenance of the office's copy machines, the performance of large photocopying and scanning projects, and the operation of video equipment
Maintains the movement of general office furniture and other items at the request of administration and the rearrangement of furniture in offices and work areas as requested by the occupants. Sets up offices for attorneys, paralegals and other staff
Ensures the general upkeep of shared office facilities such as halls, reception areas, employee break room and conference rooms. Acts as a project manager as needed
Develops and maintains professional business relations with the property management office. Manages maintenance requests as needed
Prepares and communicates management responses for potential emergencies
Liaises between back-office support functions such as Accounting and IT and assigned offices
Assists IT team with equipment installations and other onsite IT needs
Provides assistance needed to complete special projects involving operations of the firm
Qualification
Required
3 to 5 years of progressively responsible work experience with legal or other professional service organizations
Thorough understanding of administration, facilities management, and human resources
Strong MS Office Suite skills
Knowledge of law firm systems and programs used by staff
Ability to identify and analyze issues and problems and to recommend and implement solutions
Strong attention to detail and strong organization skills
Exceptional customer service and interpersonal skills
Ability to deal with changing fluid and stressful situations with poise
Critical reasoning skills and creative problem solving
Ability to travel via private or public conveyance to manage the law office's business
Preferred
1 to 2 years' legal assistant or paralegal experience preferred
Benefits
Medical insurance options as well as dental and vision
Basic life insurance and LTD firm paid; supplemental life and STD available
Flexible spending and Health Savings Accounts available
401(K) and Profit Sharing
Vacation and Sick Time
Paid Parental Leave
Company
Hawkins Parnell & Young, LLP
Hawkins Parnell & Young is a national defense litigation firm that has represented many of the largest and most well-known companies in high-risk litigation and business disputes.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Al Knox, CPA
Chief Financial Officer
Alfred Sargente
Partner
Recent News
2025-05-17
Company data provided by crunchbase