Bristol Bay Construction Holdings LLC · 16 hours ago
Administrative Operations Support Specialist
Holt, FL
Full-time
Onsite
Entry Level
1+ years expBristol Bay Construction Holdings LLC is seeking a Full Time Operations Support person to perform multiple duties at their Holt, FL office. The role involves providing comprehensive administrative and operational support to the local office and ensuring efficient operations for the self-performance team.
Civil EngineeringConstructionConsultingEnergyEnergy ManagementEnvironmental ConsultingEnvironmental EngineeringFuel
No H1B
Security Clearance Required
Responsibilities
Greet and welcome visitors with a warm and professional demeanor, ensuring a positive first impression
Manage badging & base access for all self-performance team
Assists in submitting accurate and timely timesheets for our self performance team, ensuring they are being paid in accordance with the Davis Bacon wage determinations governing the projects they are working on
Works with payroll to ensure certified payroll for the self performance team is collected, audited and organized so submission to government is on time and accurate
Booking flights and rental cars for self performance team
P-card expense reporting as needed
Assist in managing New Employee Set Up & Onboarding
Manage tracking employee start dates and probationary reviews at 30 day intervals
Manage Local Office Material and Equipment Needs
Assist employees with questions regarding on line time and expense reporting
Print and package project folders for mechanical self-performance foremen
Prepare pre-bid job packages for site visits
Maintain Bid logs and bid status reports
Manage pooled vehicle fleet status for the MEP Line of Business
Manage monthly vehicle inspection reports
Maintain equipment inventory for the MEP Line of Business
Supervises the maintenance of office equipment, including copier, fax machine, postage machine, etc
Assist with applying for commercial building permits and record filing with County & State jurisdictions
License renewals
Assist with IFTA fuel reports, inspection reports and permit requirements for DOT program
Support the MEP field employees by being the person they can call for help when they are in remote locations
Provides support to the office and operations team including copying, mailing, compiling reports, etc
Qualification
Required
Basic computer skills in Microsoft Word, Excel, PowerPoint and Teams
Strong verbal and written communication skills
Strong organizational abilities and the ability to multitask effectively in a fast-paced environment
Proficiency in using office equipment, including telephone systems, printers, and computers
A high school diploma is required
As a condition of employment, you may be required to pass a pre-employment drug screening and have acceptable references and background check results
As a condition of employment, you will be required to pass a pre-employment drug screening (post accepted offer) and have acceptable background check results
If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations
Preferred
One year of working experience is preferred
College courses are a plus
Benefits
Insurance
401k
Profit-sharing
Company
Bristol Bay Construction Holdings LLC
Bristol Bay Construction Holdings LLC is a holding company of Bristol Bay Native Corporation, an Alaska Native Corporation.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Celeste Hunt, PE, PMP
Chief Business Development Officer
Matt Drake
Chief Legal Officer
Company data provided by crunchbase