Broward County Government · 15 hours ago
Administrative Coordinator
Fort Lauderdale, FL
Full-time
Onsite
Mid Level
$53K/yr - $84K/yr
4+ years expBroward County Government is seeking qualified candidates for the Administrative Coordinator position in the Office of Administrative Services Section of the Human Services Department. The role involves performing administrative work to assist in the coordination and administration of business operations and functions, particularly focusing on healthcare-related programs and billing processes.
GovernmentNon ProfitOffice Administration
Responsibilities
Coordinates and administers the Human Services Departments (HSD) business functions which focus on Medical Arrestee Program, Medicaid, payroll, and receiver/invoices
Acts as an administrative liaison between HSD divisions/sections, the Accounting Department, healthcare providers and the County's contracted medical insurance provider, currently United Healthcare (UHC), and hospital district contracts for verification processes
Interpret and explain the hospital contracts and with (UHC) to ensure the contract rates and CPT rates for medical services provided are being correctly charged or discounted accurately with what is submitted by the hospital districts and other medical providers
Review and ensure the terms of the contracts are in compliance and are adhering to the do not exceed clause
Prepares and process payments and back-up documents within the County's Financial System. Reconcile payment information entered in ACT Database against PeopleSoft financial system
Assist with Arrestee claims as assigned (audit, validate, prepare statistical reports for management). Review medical arrestee data entered in ACT database for validity of parameters set
Coordinate Medicaid billing to hospital districts. Prepare and verify monthly invoices sent to hospital districts. Prepare invoices in PeopleSoft after receipt of payment form hospital districts. Prepare monthly payment requisition for wire transfer payment to the State of Florida before the 5th of each month. Perform duties as assigned
Perform monthly verification of juvenile detainees to validate residency per Department of Juvenile Justice (DJJ) Mandated Program, utilizing GIS Program (Geographic Information System). Prepare report of any discrepancies for further investigation and formal notification to DJJ. Download data to analyze responses of rejections detention payments
Review payroll for accuracy and report discrepancies. Prepare and submit payroll documents (Kronos PeopleSoft Action Forms, Kronos Change Request Forms, and Time-card Adjustment Forms). Sign-off on payroll and run reports as required and request for various assigned payroll and HR related task
Perform inquiries and run reports in PeopleSoft. Process payment in PeopleSoft via the Payment Center Request. Pay cell phone bills using the P-Card. Perform reconciliation of all job functions
Process cell phone bill payments. Audit cell phone bill for accuracy and process check reimbursement for personal calls. Verify funding is available prior to making payment to the vendor
Approve accounts payable vouchers at level 1
Performs special projects as assigned such as monthly General Fund Budget forecast and work on projects associated with Medicaid and/or Arrestee billing
Requires good communication skills and must be able to perform basic business (verbal and electronic) communication; must be able to work independently, as well as part of a team. Must be able to multi-task and prioritize. Will be required to provide customer service in person and via phone to research and resolve a variety of routine internal and external inquiries
Coordinates the business operations functions of a County division, section or unit; may supervise clerical and specially assigned technical staff engaged in a wide variety of secretarial, clerical, bookkeeping and technical functions; assigns and reviews work of subordinates and/or specially assigned project personnel
Coordinates the activities of a program or project which has operational responsibility of considerable scope; assists in the development of project procedures and schedules; prepares project reports and related data
Reviews state of accounts and records, and assists in preparing oral, written and statistical reports; provides professional level staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to programs or projects assigned
Responsible for maintenance of project records and documentation; facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services
Acts as administrative liaison among various County operational and administrative functions related to an assigned program or project; interprets and explains policy regulations and operating procedures
Performs related work as assigned
Qualification
Required
Requires an Associate's degree from an accredited college or university with major coursework in business or public administration or closely related field
Requires four (4) years in staff administration, management, and organization or closely related experience including six (6) months lead work/supervisory experience depending on area of assignment
Preferred
Bachelor's Degree or higher degree in related field
2 years of medical billing or medical insurance experience
Microsoft Access data entry/query formulation knowledge or equivalent software experience
Advanced MS Excel skills
Company
Broward County Government
Broward County Government is a government nonprofit website that provides information about the city and administration.
Founded in 1915Fort Lauderdale, Florida, USA
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
G
George Tablack
Chief Financial Officer
Company data provided by crunchbase