Argonne National Laboratory · 6 hours ago
Administrative Assistant
Lemont, IL USA
Full-time
Onsite
Mid, Senior Level, Lead/Staff
$25.59/hr - $39.92/hr
8+ years expArgonne National Laboratory is seeking an Administrative Assistant to support Environmental, Safety and Health (ESH) teams. The role involves a variety of administrative tasks including scheduling, coordinating meetings, and preparing reports and travel arrangements.
EnergySecuritySocial Impact
Responsibilities
Recurring tasks will include organizing availability, coordinating calendars, coordinating interviews across multiple organizations, and scheduling meetings (for ESH managers and for deployed organizations related to ESH tasks, when needed)
Additional recurring tasks includes preparing travel arrangements, preparing correspondence and reports, supporting certification & membership renewals, filing, purchasing supplies, tracking supplies charged to deployed budgets, reviewing effort, and coordinating/submitting procurement packages for Deployed ESH Coordinators and line management
Assignments may include researching, compiling, tracking, and analyzing data/information from multiple sources and compiling into standardized spreadsheets/graphs
May utilize various types of software to compile and generate reports, spreadsheets, statistics, timelines, tables, graphs, correspondence and presentations
May recommend processes to enhance workflow and act as a backup for other administrative professionals supporting ESH
Supports and maintains ESH-related ISAAC roles for Deployed Safety Services (DSS) staff. Provides data and information to others on functional unit processes and procedures
Qualification
Required
Demonstrated ability to schedule appointments, arranging meetings, coordinating onsite visits of others, and coordinating travel arrangements
Working knowledge of secretarial science, office practices and management, record keeping procedures, and English grammar and usage
Strong organizational abilities, setting priorities and handling multiple assignments simultaneously
Experience compiling data for various reports, composing correspondence, and proofreading and editing
Proficiency with personal computers, office-related equipment (e.g. printers), Microsoft Office programs, and Laboratory business systems
Ability to effectively schedule office activities and handle complex or sensitive situations
Effective oral and written communication along with strong interpersonal skills when interacting and communicating with a variety of internal and external contacts
Basic mathematical skills are required
High school diploma and 8+ years of related experience
Ability to model Argonne's Core Values: Impact, Safety, Respect, Integrity, and Teamwork
Preferred
Understanding of, and experience with annual budgets
Benefits
Comprehensive benefits are part of the total rewards package
Company
Argonne National Laboratory
Argonne National Laboratory conducts researches in basic science, energy resources, and environmental management.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$41.4MKey Investors
Advanced Research Projects Agency for HealthUS Department of EnergyU.S. Department of Homeland Security
2024-11-14Grant· $21.7M
2023-09-27Grant
2023-01-17Grant
Leadership Team
Paul Kearns
Laboratory Director
Venkat Srinivasan
Director, Argonne Center for Collaborative Energy Storage Science (ACCESS)
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