Mach Industries · 4 days ago
Executive Operations Manager
United States
Full-time
Remote
Senior Level, Lead/Staff
$90K/yr - $130K/yr
8+ years expMach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms. The Executive Operations Manager role is responsible for enabling the growth team leadership to operate at maximum effectiveness, translating executive intent into scalable systems and providing strategic support to the executive team.
Drone ManagementIndustrialInfrastructureManufacturingNational Security
No H1B
Responsibilities
Serve as a strategic partner to the executive team, enabling focus on company growth, customer engagement, and mission execution
Manage complex executive calendars, priorities, and communications, ensuring alignment with business objectives
Translate executive direction into operational action, follow-through, and accountability across teams
Act as a central coordination point between the leadership team, parent company stakeholders, and external partners
Define business requirements and workflows for the company’s CRM in collaboration with the CRM Architect and Administrator
Partner with technical system owners on the design and evolution of CRM data models, pipelines, dashboards, and reporting to support sales, capture, partnerships, and executive decision-making
Collaborate with executive leadership to translate strategic, operational, and revenue objectives into system workflows and measurable outcomes
Support data governance practices to ensure data accuracy, security, and usability in a defense-oriented environment
Identify, evaluate, and support the implementation of additional business systems and integrations that enhance operational efficiency and scalability
Build, document, and refine internal operational processes that support executive operations and cross-functional coordination
Design and maintain lightweight tracking mechanisms to improve visibility and execution
Establish operating cadence, task tracking, and coordination workflows that improve accountability and follow-through
Identify inefficiencies and proactively design solutions to improve execution, visibility, and operational performance
Qualification
Required
Minimum of 8 years of experience in executive operations, business operations, systems management, or a comparable role
Bachelor's degree in a relevant field
Minimum 5 years of experience in aerospace & defense or government contracting, providing operational support to Army, Navy, Marines, Air Force, Space Force, Pentagon elements, and engaging with U.S./foreign government, military, and Congressional stakeholders
Experience working with CRM platforms to support operational, sales, or leadership workflows
Proven ability to build systems, processes, and structure in fast-moving or early-stage organizations
Exceptional organizational, communication, and stakeholder-management skills
Ability to operate with discretion, sound judgment, and a high degree of ownership
Preferred
Security clearance and experience working with classified material and organizations
Experience supporting C-suite or senior executives in complex organizations
Salesforce certifications strongly preferred
Benefits
Health insurance
Retirement plans
Opportunities for professional development
Company
Mach Industries
Mach Industries is a defense manufacturing company that develops unmanned systems and defense infrastructure.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$184.7MKey Investors
BedrockSequoia Capital
2025-06-17Series B· $100M
2023-10-04Series A· $79M
2023-06-15Seed· $5.7M
Leadership Team
Ethan Thornton
Member
Recent News
Company data provided by crunchbase