Pivotal Solutions · 13 hours ago
Executive Assistant/Chief of Staff (Non Profit exp PREFERRED) - Bronx, NY
Bronx, NY
Full-time
Onsite
Mid, Senior Level
2+ years expPivotal Solutions is a non-profit organization seeking an Executive Assistant/Chief of Staff to provide high-level advisory and operational support to the CFO. This role involves managing executive communications, supporting decision-making processes, and leading cross-functional initiatives while maintaining confidentiality and discretion.
ComputerManagement ConsultingSoftware
Hiring Manager
Christopher Correale
Responsibilities
Serve as a trusted advisor to the CFO, providing insight, analysis, and recommendations on financial, operational, and organizational matters
Anticipate issues, identify risks and opportunities, and support informed decision-making aligned with organizational goals
Act as an extension of the CFO’s office, prioritizing issues, managing sensitive matters, and ensuring follow-through on executive decisions
Proactively manage the CFO’s Outlook calendar, email, and contacts; schedule and coordinate meetings, conference calls, and appointments; prioritize and resolve scheduling conflicts
Coordinate all aspects of CFO travel, including itineraries, logistics, and expense reconciliation
Manage incoming calls, correspondence, and inquiries; draft correspondence and route matters appropriately to ensure timely follow-up
Prepare executive-level materials, including correspondence, reports, analyses, and presentations (PowerPoint, charts, graphs, and financial visuals) for leadership, client, and Board meetings
Maintain confidential records, files, and meeting documentation; attend meetings as needed to capture and manage minutes or notes
Support Board-related activities, special events, and executive meetings in collaboration with other administrative staff
Conduct research, analysis, and scenario modeling to support financial planning, budgeting, forecasting, and strategic initiatives
Prepare executive-level briefing materials, reports, and presentations for leadership, Board, and external audiences
Synthesize complex information into clear, actionable insights for executive review
Lead and coordinate cross-functional projects on behalf of the CFO, ensuring alignment, accountability, and timely execution
Track progress on key initiatives, prepare status updates, and recommend adjustments as needed
Support special projects related to organizational growth, compliance, restructuring, or transformation
Travel with or on behalf of the CFO as needed to various locations within the United States, including Puerto Rico, to support site visits, executive meetings, and stakeholder engagements
Gather insights from field operations and provide feedback and recommendations to executive leadership
Qualification
Required
Must be able to read, speak, write, and understand English for administrative purposes
Must pass drug screening to be appointed
This position may be subject to a series of investigations before and after appointment
MA/MS degree or equivalent in Administration, Finance, Human Relations, or Management with a minimum of two (2) years of experience working as an administrative assistant at an executive level; OR
BA/BS degree or equivalent in Administration, Finance, Human Relations, or Management with a minimum of Minimum of 4 years of progressively responsible experience in executive advisory, finance, strategy, consulting, operations, or a related role
Valid driver's license required
Ability to travel daily and for extended stays as needed
Must possess and maintain the required documentation to travel internationally, as required for the role
Proven ability to manage multiple tasks effectively under pressure while meeting critical deadlines
Strong organizational skills, with a detail-oriented and efficient approach
Demonstrated maturity, integrity, and sound judgment
Strong analytical, reasoning, and problem-solving skills
Excellent written, oral communication, and presentation skills
Proven ability to work collaboratively well with diverse groups
Preferred
Prior experience supporting or advising C-suite executives strongly preferred
Company
Pivotal Solutions
Pivotal Solutions serves CIOs, CTOs, HR Directors and CFOs in a broad cross section of industries.
51-200 employees
H1B Sponsorship
Pivotal Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
Funding
Current Stage
Growth StageCompany data provided by crunchbase