GenBio AI · 1 day ago
HR & Operations Assistant
Palo Alto, CA
Full-time
Onsite
Entry Level
$80K/yr - $90K/yr
2+ years expGenBio AI is a newly established start-up headquartered in Silicon Valley, focused on transforming biology and medicine through generative AI. The HR & Operations Assistant will support day-to-day people operations and office management, ensuring smooth onboarding, maintaining HR records, and coordinating various operational tasks.
Artificial Intelligence (AI)BiotechnologyMedical
Responsibilities
Support employee onboarding and offboarding, including documentation, system access, and coordination with IT and payroll vendors
Maintain accurate and up-to-date employee records (contracts, personal data, compliance documents)
Assist with intern and contractor administration
Help ensure compliance with local labor regulations and internal policies
Respond to basic employee HR questions and escalate when needed
Partner with the recruiting team to coordinate, schedule and manage interviews across multiple roles and office locations
Maintain accurate and up-to-date candidate pipelines and hiring data, ensuring efficiency and attention to detail
Communicate proactively with candidates and hiring teams to deliver a smooth, positive hiring experience
Conduct and document reference checks in alignment with hiring guidelines
Manage day-to-day Palo Alto office operations, including office supplies, access badges, seating, facilities coordination, swag inventory, and vendor relationships
Ensure the office maintains a neat, tidy, and professional appearance, including meeting rooms, lobby, kitchen, and common areas
Manage incoming and outgoing mail and packages, including shipments via USPS, FedEx, and other couriers
Coordinate with building management to address office issues, maintenance requests, and repairs as needed
Coordinate with IT/vendors for on-site needs
Assist with expense tracking, invoices, and operational documentation
Plan and execute in-office events and internal meetings, including happy hours, offsites, All Hands meetings, holiday parties, and other company events
Maintain internal documentation on Confluence / shared drives
Support ad-hoc projects across HR, Operations, and Finance as needed
Qualification
Required
2+ years of experience in People Operations, Office Management, Administrative Support, or similar role in a fast-developing company
Hands-on experience in office or workplace operations, including vendor management, supply chain, facilities coordination, and on-site events
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to multitask and prioritize in a fast-moving environment, and flexible with working on requests from different time zones
Proficient with Google Workspace; experience with tools like Deel, Lever, Confluence, Slack, or QuickBooks is a plus
Startup experience or interest in a tech / AI environment is a plus
Preferred
Proactive, reliable, detail and solution-oriented. Has strong ownership and a self-starter
Comfortable with ambiguity and learning on the job
Team-oriented with a 'no task too small' mindset
Enjoys supporting people and improving processes
Company
GenBio AI
GenBio AI creates AI-driven models to simulate and predict biological systems at multiple scales.
11-50 employees
Funding
Current Stage
Early StageRecent News
2025-11-14
Company data provided by crunchbase