Chimes · 1 day ago
Executive Assistant
Baltimore, MD
Full-time
Onsite
Mid Level
$22.50/hr - $22.50/hr
3+ years expChimes is a not-for-profit organization that assists people with intellectual and behavioral challenges. The Executive Assistant will support the Division Director and collaborate with other executive assistants, managing schedules, correspondence, and administrative tasks to ensure effective operations within the organization.
GovernmentNon Profit
Responsibilities
Serves as Executive Assistant to the Division Director
Works collaboratively with other executive assistants throughout the organization
May provide administrative support as needed by the Boards of Directors and other Officers within Chimes International Limited, its subsidiaries, and related entities
Tactfully manages family complaints and other telephone calls
Schedules meetings and reserves rooms as needed
Attends meetings as required; takes minutes and ensures timely distribution of same to meeting participants
Assist in the preparation of presentations and meetings
Ensures timely and accurate distribution of outgoing and incoming mail
Develops and maintains a variety of files for manager. Involved in development and maintenance of information and computer record keeping systems
Maintains monthly calendar for manager. Schedules appointments, coordinates calendar items, and handles telephone calls for Executive
Is a positive role model for individuals served and Agency staff
Contributes to a work atmosphere in a manner which is positive, enthusiastic, respectful and courteous
Assumes other duties, responsibilities and special projects as needed
Qualification
Required
Minimum of three (3) years of full-time, progressively responsible administrative or executive support experience required
Demonstrated proficiency in written and spoken English and basic mathematical skills
Strong working knowledge of modern office practices, procedures, and equipment, including computers, word processing software, electronic document management systems, databases, and related technologies
Proven ability to exercise sound judgment, discretion, tact, and professionalism when interacting with the public, families, and internal stakeholders
Thorough understanding of organizational structure, policies, and programs, or the ability to quickly acquire such knowledge
Ability to manage multiple priorities, meet deadlines, and maintain confidentiality
Must maintain an acceptable driving record in accordance with agency policy and insurance carrier requirements
Preferred
Bachelor's degree from an accredited college or university preferred
Benefits
Medical, Dental, and Vision Insurance
Flexible Spending Accounts
Life Insurance
Disability Insurance
Paid Time Off
403(b) with Company Match
Transportation Subsidy
Employee Recognition Programs
Referral Bonus opportunities
And More!
Company
Chimes
Chimes is an organization provides intellectual and behavioral challenges to achieve their fullest potential.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Marty Lampner
President and CEO
Steve DaRe
President and Chief Executive Officer
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