NEOGOV · 18 hours ago
Deputy Recording Supervisor
Payson, AZ
Full-time
Onsite
Senior Level
$57K/yr - $71K/yr
5+ years expNEOGOV is seeking a Deputy Recording Supervisor for Gila County, AZ. The role involves supervising staff in the Recorder's Office and ensuring compliance with laws and regulations while providing excellent customer service to the public.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Regularly assigns work to other employees and supervises related activities. Provides recommendations on hiring employees, evaluating employee performance, employee training and employee coaching
Plans, executes and finalizes all phases of document recording, voter registration and election projects according to strict deadlines
Supervises and schedules the activities of assigned staff in the County Recorders’s Office (CRO) including performance appraisals and preparing work schedules
Reviews, processes and researches technical and official documents for the CRO and determines appropriate action to perform duties within the scope of authority and training and in compliance with State, Federal and County regulations, policies and quality standards
Assures all Statutory and legal requirements are met and perform duties within the scope of authority and training and in compliance with Federal, State and County Statutes, guidelines, policies and quality standards
Develops, proposes and implements policies, regulations and procedures to ensure compliance with Federal, State and local elections Statutes and regulations; provides guidance and technical expertise to staff on procedures for document processing, researches techniques and customer service issues and enforces compliance to County policies and procedures and State quality standards
Attends specialized training sessions to remain current on legislative changes and procedures
Plans, develops and implements staff training programs, including cross-training of other staff members
Maintains effective relationships with other departments, agencies and the public; provides customer service to the public by answering general questions on the phone or in person; responds to correspondence and responds to requests for information
Conducts special research and analysis projects, summarizes data and generates reports
Provides supervision in the preparation of early ballot distribution for all Elections
Promotes and adheres to the workplace values of accountability, commitment and teamwork to help enrich lives beyond expectation
Maintains absolute confidentiality of work-related issues, customer records and restricted County information
Performs other duties as assigned
This position reviews, edits and provides recommendation on project budgets
Provides project research and clerical support on community service projects
This position trains colleagues
This position creates or edits documents, internal memos, emails and reports
Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person
Qualification
Required
Associates Degree in Business/Public Administration or closely related field; or equivalent combination of education, training and experience
Five (5) years of increasingly responsible experience in administrative, election, voter registration or recorder's office capacity with at least two (2) of those years serving in a supervisory capacity; or equivalent combination of education, training, and experience
Arizona Secretary of State Election Officer Certification and Handwriting Verification Certification
Must possess and maintain a valid Driver's License
Applicable Federal regulations, Arizona Revised Statutes and Elections Laws, including A.R.S. Title 16, and the National Voter Registration Act of 1993; recorder's office policies, procedures and regulations and the Arizona Secretary of State Elections Procedures Manual; imaging production equipment, techniques and quality standards; basic record keeping practices; customer service standards and protocols
Processing of CRO official documents; safe operation and maintenance of a variety of imaging and media equipment; performing accurate mathematical calculations; maintenance of electronic records and files; identifying and reconciling errors; operating computer systems and basic software applications
Assess and prioritize multiple tasks, projects and demands; plan and coordinate the work of others; operate computer systems and basic software applications; provide effective customer service; react in a calm and timely manner; maintain calm demeanor in stressful situations
Regularly sits to operate computer; regularly stands to attend to reception areas
Routinely lifts up to 10 lbs of work related materials, equipment or tools; occasionally lifts up to 50 lbs. of work related materials, equipment or tools
Constantly requires dexterity and hand/eye coordination for use of keyboards; routinely requires hand/eye coordination for repetitive motions, reaching and grasping
Incumbents in this position generally works in an office environment. Incumbents in this position may occasionally spend in lobby environment, classroom(s), automobile and library
Incumbents in this position may become exposed to telephone and in person verbal abuse by customers or citizens
Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department
Potential errors can result in unfavorable public perceptions and legal ramifications
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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