Young Life · 3 hours ago
Divisional Admin Assistant - Southwest Division
Santa Ana, CA
Part-time
Onsite
New Grad, Entry Level
$23/hr - $26/hrYoung Life is a Christian organization focused on evangelism and discipleship. The Divisional Admin Assistant will provide administrative assistance to the Field Senior Vice President, managing calendars, communications, and logistics for divisional events and personnel processes.
ConsultingCRMInformation TechnologyLeisureRecreation
Responsibilities
Represent SVP and division in a professional manner in both external and internal communications
Manage SVP calendar, travel, correspondence, and expenses
Maintain and communicate divisional calendar and deadlines
Assist with the organization of divisional events and meetings, including scheduling meeting rooms, catering, travel, transportation, and meeting materials
Assist with logistics regarding personnel processes such as staff interviews, new hires, moving authorizations, PARs, commissioning, and sabbaticals
Create and manage content, including mailings, emails, and newsletters
Accurately process and pay all monthly office expenses and bills
Complete monthly expense reports and check requests in Concur
Build financial and donor-related reports and support donor communication
Distribute various divisional funds (subsidies, moving, Assignment Team Training, discretionary, etc.) with SVP approval
Think forward to supporting SVP for upcoming meetings and events, including preparing meeting agendas, meeting pre-reads, and PowerPoint presentations as needed
Maintain distribution and email lists used by the divisional office
Run daily office management, including office supplies, mail, shipping, and errands
Provide support for camping processes such as assigned team placements and communication, camp request and allocation, adult guests, and work crew placement
Manage other projects as assigned
Qualification
Required
Profess a belief in Jesus Christ as their personal Savior and Lord
Subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith
Represent SVP and division in a professional manner in both external and internal communications
Manage SVP calendar, travel, correspondence, and expenses
Maintain and communicate divisional calendar and deadlines
Assist with the organization of divisional events and meetings, including scheduling meeting rooms, catering, travel, transportation, and meeting materials
Assist with logistics regarding personnel processes such as staff interviews, new hires, moving authorizations, PARs, commissioning, and sabbaticals
Create and manage content, including mailings, emails, and newsletters
Accurately process and pay all monthly office expenses and bills
Complete monthly expense reports and check requests in Concur
Build financial and donor-related reports and support donor communication
Distribute various divisional funds (subsidies, moving, Assignment Team Training, discretionary, etc.) with SVP approval
Think forward to supporting SVP for upcoming meetings and events, including preparing meeting agendas, meeting pre-reads, and PowerPoint presentations as needed
Maintain distribution and email lists used by the divisional office
Run daily office management, including office supplies, mail, shipping, and errands
Provide support for camping processes such as assigned team placements and communication, camp request and allocation, adult guests, and work crew placement
Manage other projects as assigned
Preferred
Bachelor's degree preferred
Company
Young Life
Young Life is a world class organization for adolescents.
Founded in 1941
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Billy Boyle
Chief Operating Officer
Marty Caldwell
SVP/Chief Foundation Officer
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