TSS - Temporary Staffing + Search · 9 hours ago
Executive Assistant to the President | Onsite role in NYC | Foundation
NYC Metro Area
Full-time
Onsite
Mid, Senior Level
$95K/yr - $100K/yr
5+ years expTSS - Temporary Staffing + Search is assisting a Foundation that works in the arts and sciences in their search for an Executive Assistant to the President. The role involves providing high-level administrative support to the President, managing complex schedules, and ensuring smooth office operations.
EmploymentRecruitingStaffing Agency
Hiring Manager
Karen Grant
Responsibilities
Provide high-level administrative support to President of the Foundation, including management of complex calendars, meetings, files, and records
Maintain and update contact information; manage incoming calls and messages for; and support email correspondence as needed
Schedule, coordinate, and confirm high-priority meetings, appointments, and travel for the President and senior staff
Prepare executive-level presentations, briefing materials, and printed documents; conduct background research in advance of meetings
Plan, organize, and manage agendas for regularly scheduled staff meetings
Support board and committee meetings, including preparation of materials, agendas, financial documentation, and meeting minutes
Provide administrative and operational support across organizational initiatives, including programs, grants, exhibitions, collections, and events
Manage office operations and facilities-related needs, including supply inventory, vendor coordination, purchasing, and general upkeep
Maintain databases and contact systems, including high-level individual and organizational records; prepare mailing, invitation, and guest lists
Track and maintain expense, budget, and financial documentation
Coordinate the preparation and distribution of organizational communications, publications, and campaign-related materials
Provide logistical and on-site support for organizational events as needed
Qualification
Required
Bachelor's degree (completed or in progress) in a related field, or four years of relevant experience
Availability to work on-site, Monday–Friday, 8:00 a.m. – 4:00 p.m
A minimum of five years of experience supporting an Executive Director, CEO, President, or other senior executive
Excellent oral and written communication skills with outstanding organizational skills and attention to detail
Flexibility and willingness to work beyond working hours for events, or otherwise required
Detailed knowledge of computers and facilities with applications such as Mac computers, iPhones and iPads, Google Calendar, Google Workspace (Docs, Sheets, Slides), Dropbox, Microsoft 365 (Outlook, Word, Excel), Salesforce, Internet navigation/search functions, and calendar and database programs is essential
Preferred
6-7 Years of experience supporting an Executive Director, CEO, President, or other senior executive
Benefits
Excellent benefits
Company
TSS - Temporary Staffing + Search
TSS - Temporary Staffing + Search, LLC. connects purpose-driven professionals with impactful opportunities.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase