HDR · 12 hours ago
Administrative Project Coordinator (Resources)
Honolulu, HI
Full-time
Onsite
Entry Level
$51K/yr - $73K/yr
1+ years expHDR is a company focused on creating a welcoming and inclusive environment for its employee-owners. In the role of Administrative Project Coordinator, you will be responsible for organizing project documents, coordinating meetings, and supporting project managers to ensure timely completion of tasks.
ArchitectureConsulting
Responsibilities
Type, format and organize project documents, reports, specifications and correspondence
Create and maintain paper and electronic files
Order insurance and monitor insurance certificates
Apply company quality assurance guidelines and procedures for project document management
Assist with and help coordinate meetings and presentations
Exhibit professionalism with clients
Work with multiple Project Managers and project teams as needed
Assist with project guides, project reviews, project invoices and expense reports as needed
Perform other duties as needed
Demonstrate professionalism and strong customer service in all client interactions
Maintain diligence and attention to detail while managing project tasks, documentation, and deadlines
Effectively prioritize responsibilities, manage multiple tasks simultaneously, and take proactive initiative
Support the Project Manager by coordinating task assignments, tracking deliverables, and ensuring timely completion
Monitor, organize, and respond to messages within the shared email inbox
Prepare, update, and distribute weekly project reports and status summaries
Coordinate the transfer of files and deliverables between HDR and the client, ensuring accuracy and version control
Monitor, update, and audit multiple workload assignment and progress-tracking systems to support project visibility and efficiency
Qualification
Required
Strong attention to detail and a demonstrated commitment to delivering high-quality work
Proven ability to manage multiple tasks and priorities effectively
Excellent organization skills with the ability maintain structure in a fast-paced environment
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
Associate degree in a closely related field or combination of education and relevant experience
A minimum of 1 years related experience
Proficiency in Microsoft Word and Excel
An attitude and commitment to being an active participant of our employee-owned culture is a must
Preferred
Bachelor's degree
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
Benefits
Medical
Dental
Vision
Short and long-term disability
Life insurance
An employee assistance program
Paid time away
Parental leave
Paid holidays
A retirement savings plan with employer match
Employee referral bonus
Tuition reimbursement
Company
HDR
HDR is an employee-owned design firm specializing in engineering, architecture, environmental and construction services. We’re ranked No.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
G
Galen Meysenburg
CFO
J
Jeff Glover
Colorado Area Water Group Chief Engineer
Recent News
The Magnificent Mile Association
2025-11-11
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