EnergyHub · 12 hours ago
Office Manager and Executive Assistant
Brooklyn, NY
Full-time
Onsite
Mid Level
$70K/yr - $80K/yrEnergyHub is searching for an exceptional Office Manager and Executive Assistant who will report to the Chief of Staff and work closely with the People team. The successful candidate will be responsible for ensuring smooth office operations and providing high-level administrative support to the CEO and Executive team.
CleanTechCloud ComputingEnergyEnergy Management
No H1B
Responsibilities
Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
Manage the company's corporate credit card ensuring invoices are submitted and paid on time
Manage purchase orders for the organization and keep track of the budgets set for recurring charges
Maintain and follow a budget for office supplies
Partner with IT to manage facilities and tech needs, ensuring conference rooms are properly set up with necessary supplies and ready for meetings throughout the day
Plan for company visitors, arranging for meals as needed and preparing desk/office space to manage capacity
Coordinate with janitorial staff to ensure proper cleaning of office spaces weekly
Communicate policies regarding office space and visits, and manage the flow of guests in the office
Ensure all new hires are entered into the building security system and receive a building pass and office fob on their first day
Coordinate weekly EnergyGrub for the Brooklyn office, taking into consideration dietary restrictions
Update the company calendar with weekly onsite lunch details, communicate if there is a delay, be present to unpack the lunch
Keep track of stock in the office pantry and refrigerator, considering food allergies and dietary restrictions
General physical office duties
Manage biweekly new joiner communications, including photo display
Represent our culture and core values
Manage President and executive team's schedules, calendars, appointments, and expenses
Ensure invoices and reimbursements are processed accurately and timely for the President
Other duties as assigned
Qualification
Required
Highly organized, with an ability to prioritize work and automate routine tasks where appropriate
Excellent communication and relationship-building skills
Budget ownership and Purchase Order (PO) experience
Professional experience using Slack and Slack apps
Demonstrated experience of using both Google Suite and Mac OS for work
A proactive, high-ownership approach to your work and the work you collaborate on
A commitment to creating a positive, friendly and respectful office environment, underpinned by an appreciation for sensitivity and confidentiality at work
Preferred
Experience supporting C-level executives
Experience with Expensify and other financial software applications- we use Coupa for our POs
First Aid or other Health and Safety qualification
Benefits
100% paid medical for employees
401(k) with employer match
Casual environment
Flexibility to set your own schedule
Fully stocked fridge and pantry
Free Citi Bike membership
Secure bike rack
Gym subsidy
Paid parental leave
Education assistance program
Company
EnergyHub
EnergyHub is a producer of energy management tools that improve the relationship between consumers and utilities.
Founded in 2007
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$33.09MKey Investors
California Energy Commission
2024-06-12Grant
2013-05-10Acquired
2012-12-03Debt Financing· $0.5M
Leadership Team
Seth Frader-Thompson
Co-founder and President
Recent News
altenergymag.com
2026-01-16
Company data provided by crunchbase