San Francisco Chronicle · 4 hours ago
Office Manager
San Francisco, CA
Full-time
Onsite
Mid, Senior Level
$80K/yr - $90K/yr
5+ years expHearst Bay Area, home to the San Francisco Chronicle and other leading media brands, is seeking an experienced Office Manager to support the Executive Team and staff. This role involves managing administrative and operational duties, overseeing staff communications, and ensuring smooth day-to-day operations within the newsroom.
InternetNewsPublishingSocial Media
Responsibilities
Lead company on the upcoming office move and ensure the existing and new space remain organized, clean, and welcoming; act as a proactive steward of office upkeep
Oversee distribution of promotional merchandise and event swag for marketing and community initiatives
Serve as a point of contact for RTO (Return-to-Office) and Hearst training programs - monitoring compliance, attendance, and internal messaging
Maintain and update newsroom emergency plans, phone trees, and staff contact lists (including those published on the internal site)
Manage the newsroom workshop archive and ensure it remains up to date and accessible
Draft and distribute staff communications, announcements, and executive messages
Assist with the creation and distribution of the events newsletter and manage event attendee correspondence
Oversee staff bio creation and updates for internal and external use
Support newsroom communications, ensuring alignment with Hearst-wide messaging
Manage new hire onboarding processes and coordinate training schedules across departments, serving as liaison to Human Resources
Maintain the intern "brown bag" lunch calendar and other training or mentorship events
Coordinate newsroom award and competition submissions
Report directly to the Publisher and act as a bridge between the executive suite and departmental teams
Supervise and provide direction to the Newsroom Executive Assistant, including tasking, workflow coordination, and performance feedback
Support newsroom scheduling duties
Manage and reconcile receipts in Concur, matching with corresponding files for monthly expense reports
Maintain organized shared folders of daily, weekly, and monthly departmental reports for easy executive reference
Support executive participation in marquee events - managing invitations, RSVPs, and VIP guest lists
Assist with event logistics and communications on external events as well as internal staff events
Coordinate meeting invitations for companywide and newsroom initiatives, including All-Hands, marketing events, Spring Health sessions, and other staff programs
Provide comprehensive administrative assistance to the Executive Team, including managing calendars, scheduling meetings (often complex and multi-departmental), and coordinating visits from outside partners
Qualification
Required
5+ years of Office Management, project management and/or executive support experience, preferably in media or a dynamic corporate environment
Exceptional organizational, multitasking, and project management skills with strong attention to detail
Strong written and verbal communication abilities; experience drafting professional messages for internal audiences
Proficiency in Google Workspace, Microsoft Office Suite, and Concur expense management systems
Proven discretion with sensitive information and professionalism in all communications
Event coordination, office management, or staff operations experience is highly valued
Collaborative spirit with the ability to anticipate needs and take initiative independently
Benefits
Medical, Dental, and Vision coverage to keep you and your family healthy.
Competitive retirement plan with matching program in most markets.
Generous Paid Time Off: Recharge with ample time off, including holidays and vacation.
Paid Parental Leave: Support for growing families, with paid leave for new parents.
Monthly Child & Dependent Care Reimbursement: Financial support for the care of your loved ones.
Emotional Wellbeing: Be your best self with our mental wellness benefits.
LGBTQ+ & Inclusive Health Services: Inclusive healthcare designed for every individual's unique needs.
Fertility Coverage & Menopause Support: Helping you along every step of your family journey.
Pet Wellness Reimbursement & Rover Credits: We care about your pets, too - helping you keep them happy and healthy.
Company
San Francisco Chronicle
This account represents the San Francisco Chronicle newsroom and its supporting departments/group recruitment efforts.
201-500 employees
Funding
Current Stage
Growth StageRecent News
EIN Presswire
2025-06-13
Company data provided by crunchbase