Enlace Chicago · 1 hour ago
Administrative Assistant
Chicago,IL,US
Full-time
Onsite
Mid Level
$45K/yr - $47K/yr
3+ years expEnlace Chicago is dedicated to addressing systemic inequities and fostering opportunities for residents of Little Village. The Administrative Assistant will oversee operational needs, manage office supplies, support scheduling, and assist visitors, ensuring efficient office operations and a welcoming environment.
EducationNon Profit
Responsibilities
Answer and direct phone calls
Responsible for checking main office voicemail and delivering messages to appropriate staff
Distribute mail to respective staff mailboxes
Support the Director of Operations in organizing and scheduling appointments, meetings, and events
Maintain calendars for room reservations across offices
Manage and maintain Enlace organization wide event calendar
Order and manage office supplies
Support Director of Operations and Facilities staff with vendor management
Ensure office equipment is properly maintained and corresponding supplies are stocked
Ensuring the reception area is clean and orderly
Responsible for opening our Main Office, 2759 S. Harding Ave., Chicago, 60623
Managing the community announcement board at the reception area at 2759 S. Harding Ave., Chicago, IL 60623
Greeting and assisting visitors
Providing general support to visitors
Registering visitors when entering the main office building
Ensuring safety protocols for visitors are followed
Supporting Director of Operations in preparing meeting agendas, emails, etc
Coordinating logistics, including room setup and catering
Handling sensitive information with discretion and maintaining confidentiality
Ensuring compliance with privacy policies and regulations
Assisting with various administrative tasks to ensure efficient office operations
Supporting finance and HR with check pick-up
Support teams with outgoing mail
Receive and distribute deliveries at 2759 office within 24 hours
Qualification
Required
High School Diploma or GED
At least 3 years of relevant office experience
Fluency with Microsoft Office suite, Google Workspace, and the Microsoft interface
Consistently exhibit a positive attitude with the ability to take independent initiative
Excellent organization skills with a high degree of attention to detail, accuracy, and follow-up
Ability to effectively multi-task and prioritize deadlines
Strong problem solving skills and critical thinking
Bilingual English/Spanish required
Basic knowledge of technology and technology systems
Must be able to keep an 8:45 am to 5:00 pm work schedule
Benefits
Health benefits. Enlace Chicago offers you and your family access to a low-cost comprehensive health care plan, which includes medical (Bluecross Blue Shield), dental (Guardian), and vision (VSP) coverage.
Additional benefits. Enlace Chicago also provides life insurance coverage and short-term and long-term disability insurance at no cost to you with options of additional coverage.
Retirement program. Enlace Chicago offers a voluntary 403(B) plan which begins at a 1% contribution. Enrollment is available after a 90-day grace period beginning on the first day of employment. An enrollment packet will be mailed to you.
Paid time off. You will receive 96 hours of Upon Hire hours, which will be prorated depending on your start date. After your 3rd month, you will accrue 3.33 hours per pay period or a total of 6.66 per month. All vacation days are considered above and beyond the approved holiday schedule. Enlace has 12 paid holidays with a Holiday week between Christmas and New Year’s Day that will not be deducted from your PTO.
Company
Enlace Chicago
Enlace Chicago convenes, organizes, and builds the capacity of Little Village stakeholders to confront systemic inequities.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase