AVAILA BANK · 14 hours ago
Loan Document and Collateral Manager
Carroll,IA,US
Full-time
Onsite
Mid, Senior Level
2+ years expAvaila Bank is committed to empowering its clients and communities for financial success. The Loan Document and Collateral Manager is responsible for overseeing the preparation of compliant loan documents and managing collateral processes while ensuring quality in electronic documentation.
BankingFinancial Services
Responsibilities
Oversee and provide work direction to all team members in the Documentation Preparation and Collateral Specialist departments
Maintains expert knowledge of commercial loan document requirements by loan type and structure (e.g., renewals, new money, modifications/extensions, lines of credit, term loans, participations, construction, and entity borrowing)
Supervise all aspects of loan documentation and collateral servicing, including the maintenance of loans, requests for compliant loan documents, collateral management, post-closing functions, Verification of due diligence for Ag/Commercial loans, collateral perfection, and document imaging
Identifies missing, incorrect, or inconsistent documents and determines what is required vs. not required based on deal structure (collateral, entities/guaranties, titling/ownership, insurance, and lien perfection method)
Maintains expert knowledge in the Loan Imaging system and all processes within
Performs quality control to ensure documents meet bank standards for enforceability, accuracy, and compliance (names/vesting, legal descriptions, perfection requirements, signatures, notary acknowledgments, and dates)
Answer questions for co-workers in written form, by telephone, or in person, pertaining to electronic files, and prepare loan documents
Complete scheduling for team members
Resolves documentation exceptions through proactive follow-up with lenders, loan assistants, closers, or third parties
Plan, organize, and delegate workload among staff and create an environment where teamwork is encouraged
Responsible for communicating policy and procedures to ensure the loan staff are provided with procedural changes and appropriate training
Partners with lending, credit, loan operations, collateral, and compliance teams to ensure documentation requirements are understood and met
Supports continuous improvement by identifying recurring gaps, training needs, and process enhancements
Work closely with the Credit Department and the VP Loan Operations Officer to ensure all departments are in sync. Work together to update procedures as needed
Compile and review various reports on a daily, weekly, monthly, or as-needed basis
Working knowledge of accounts, GL balancing, and reconciliations
Qualification
Required
High school diploma or equivalent required
2+ years of experience in commercial loan documentation, loan operations, commercial closing, collateral perfection, or a related banking role
2-4 years of leadership experience required
Advanced experience with complex commercial structures (entities, multi-collateral deals, participations, construction, renewals/modifications)
Familiarity with UCC filings, real estate secured lending documentation basics, insurance requirements, and collateral perfection concepts
Experience supporting internal/external audits and regulatory exams
Demonstrated proficiency in typing with speed and accuracy; basic keyboarding skills are required
Working knowledge of all lending and imaging software, with the ability to do updates and troubleshoot programs
Proficient in the use of imaging software
Strong attention to detail
Understands computer and other equipment capabilities and limitations
Ability to learn and retain a complex variety of information related to loan policies and procedures
Exceptional oral, written, and interpersonal communication skills with the ability to apply commonly understood knowledge to carry out instructions and instruct others, understanding procedures, and write reports and correspondence
Exceptional organizational and time management skills; ability to function well in a fast-paced environment
Preferred
Laser Pro experience preferred
Benefits
Medical, Dental & Vision Plans
Option for Health Savings Account (HSA)
Life Insurance (Company paid for employee)
401K and Employee Stock Ownership Plan (ESOP)
Company Paid Short & Long Term Disability Insurance
Flexible Spending Account (FSA) & Dependent Care
Eligibility for Tuition Assistance and Discounts
Employee Assistance Program (EAP)
Company
AVAILA BANK
Availa Bank provides 24/7 Electronic Banking & Financial Services to their clients.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Amy Bocken, CPA
Chief Accounting Officer (CAO)
Jaclyn Mahler
Chief Financial and Operating Officer
Company data provided by crunchbase