ModusBPCM · 18 hours ago
Administrative Coordinator – Bookkeeper
Oakland,CA,US
Full-time
Onsite
Mid Level
$29/hr - $33/hr
3+ years expMISSSEY is an organization dedicated to preventing girls and gender-expansive youth from entering circumstances of sexual exploitation and violence. The Administrative Coordinator – Bookkeeping Focus plays a crucial role in ensuring accurate financial operations and effective administrative systems, primarily responsible for bookkeeping, financial processing, and operational coordination.
Fashion
Responsibilities
Process accounts payable, invoices, bill payments, and check runs
Manage PEX cards and organizational credit cards and bank statements on a monthly basis
Data management in SAGE Intacct
Prepare deposit logs and coordinate bank deposits
Support month-end close activities
Assist with monthly grant invoicing and tracking
Assist with annual financial reviews, audits, and funder site visits
Monitor spending accounts and flag discrepancies
Track vendor pricing and financial documentation
Work closely with MISSSEY’s external accounting consultant to ensure timely provision of all required financial documentation and participate in weekly coordination meetings
Provide general administrative and operational support within MISSSEY
Maintain organized financial, operational, and compliance records
Manage data in Google Drive, and physical files
Coordinate with vendors, service providers, landlords, and IT related to billing, contracts, and payments
Support onboarding of new vendors and maintenance of vendor files (W-9s, contracts, insurance, payment info)
Support development and documentation of operational procedures
Train staff on operational and financial procedures, including: PEX card usage and monthly reconciliation
Expense documentation and reimbursement requirements
Provide ongoing guidance related to financial processes
Provide administrative support to the Operations & Finance team
Support the Operations & Finance team with reporting and coordination
Handle sensitive information in a confidential manner
Participate in supervision, staff meetings, and trainings
Collaborate with the MISSSEY team on organization-wide initiatives
Other duties as assigned
Qualification
Required
Minimum 3 years' experience providing bookkeeping and administrative support in a nonprofit setting
Highly organized and systems oriented
Strong Excel, Google Sheets, and Google Workspace skills
Experience with financial systems; SAGE Intacct preferred
Current driver's license, reliable transportation, and proof of insurance if driving is required for work-related travel
Criminal background check including fingerprint clearance
TB clearance
Employment is contingent upon successful completion of background screening in compliance with applicable California law
Preferred
Experience using Bill.com and PEX (pex.com) for accounts payable and expense management
Experience working in environments serving African American cis, trans, and non-binary women and girls
Passion for supporting young people and healing-centered, trauma-informed work
Benefits
100% employer-covered Medical, Dental & Vision
Long-Term Disability & Life Insurance
Employee Assistance Program (EAP)
SIMPLE IRA with employer match
Generous PTO and paid holidays
Vacation available after 90-day period
Paid sick time compliant with CA law
Family and pet bereavement leave
Company
ModusBPCM
ModusBPCM is a global creative brand communications agency.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase