Rapid Fire Home Buyers · 9 hours ago
Rapid Fire Home Buyers - Administrative & Recruiting Operations Coordinator
Montgomery, AL
Full-time
Onsite
New Grad, Entry Level
$50K/yr - $55K/yrRapid Fire Home Buyers is a fast-growing real estate investment company seeking a highly organized, proactive Administrative & Recruiting Operations Coordinator to support both office operations and outbound recruiting efforts. This role involves providing administrative support, managing office functions, and assisting with recruiting tasks to ensure efficient operations and candidate engagement.
Real EstateReal Estate InvestmentResidential
Responsibilities
Provide high-level administrative and operational support to the Director of Office Operations
Ensure the smooth, day-to-day functioning of the office, including scheduling, supplies, facilities, and equipment coordination
Manage calendars, meetings, appointments, and internal communications
Greet visitors and represent the company in a professional, welcoming manner
Prepare and edit correspondence, reports, internal documents, and operational materials
Create, maintain, and improve electronic and physical filing systems
Coordinate mail, packages, bank deposits, shipments, and other off-site errands
Assist with internal events, meetings, and monthly networking events
Maintain office inventory and proactively manage supply ordering and vendor coordination
Support the Director of Recruiting & Hiring with administrative and operational recruiting tasks
Assist with outbound recruiting efforts, including candidate sourcing, initial outreach, follow-ups, and scheduling interviews
Maintain accuracy and organization of candidate records, pipelines, and recruiting data
Communicate professionally with candidates via phone, email, and text throughout the hiring process
Ensure recruiting workflows stay organized, timely, and compliant
Help improve recruiting processes, templates, and coordination systems over time
Qualification
Required
Highly organized and proactive
Strong communication skills
Operational discipline
Ability to engage candidates
Manage recruiting workflows
Keep the office running efficiently
Provide high-level administrative and operational support to the Director of Office Operations
Ensure the smooth, day-to-day functioning of the office, including scheduling, supplies, facilities, and equipment coordination
Manage calendars, meetings, appointments, and internal communications
Greet visitors and represent the company in a professional, welcoming manner
Prepare and edit correspondence, reports, internal documents, and operational materials
Create, maintain, and improve electronic and physical filing systems
Coordinate mail, packages, bank deposits, shipments, and other off-site errands
Assist with internal events, meetings, and monthly networking events
Maintain office inventory and proactively manage supply ordering and vendor coordination
Support the Director of Recruiting & Hiring with administrative and operational recruiting tasks
Assist with outbound recruiting efforts, including candidate sourcing, initial outreach, follow-ups, and scheduling interviews
Maintain accuracy and organization of candidate records, pipelines, and recruiting data
Communicate professionally with candidates via phone, email, and text throughout the hiring process
Ensure recruiting workflows stay organized, timely, and compliant
Help improve recruiting processes, templates, and coordination systems over time
Exceptionally organized with strong attention to detail
Confident communicator who is comfortable engaging with candidates and leadership alike
Process-driven, reliable, and able to manage multiple priorities without constant supervision
Proactive problem-solver who anticipates needs rather than reacting to issues
Discreet and trustworthy when handling confidential information
Strong organizational and time-management skills
Professional written and verbal communication
Accurate data entry and record-keeping
Ability to prioritize tasks in a fast-paced environment
Independent problem-solving and follow-through
High School Diploma or equivalent required
Clean background check
Valid driver's license
Preferred
Previous experience in administration, office management, corporate recruiting, talent coordination, or executive support is strongly preferred
Benefits
Partial company-paid health insurance (medical, dental, vision)
401(k) with 3% company match
Parental leave
Ongoing training and development
Employee referral program
Dibs Program – first access to company deals
Company
Rapid Fire Home Buyers
Rapid Fire Home Buyers is a real estate investment group that buys houses, offering a simple and transparent process for sellers.
Founded in 2019
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase