Big Brothers Big Sisters Twin Cities · 4 hours ago
Finance and Operations Coordinator
Minneapolis,MN,US
Full-time
Hybrid
Entry, Mid Level
$50K/yr - $57K/yr
1+ years expBig Brothers Big Sisters Twin Cities is the largest and oldest youth mentoring organization in the greater Twin Cities. The Finance & Operations Coordinator supports the organization’s financial integrity and operational effectiveness through accurate accounting, payroll support, grant tracking, and day-to-day operations coordination.
Non ProfitService IndustrySocial AssistanceYoung Adults
No H1B
Responsibilities
Responsible for the monthly financial close, preparation of standard month end journal Support monthly financial close, including preparation of standard journal entries and reconciliation of general ledger accounts
Maintain and update the general ledger in accordance with GAAP and internal policies
Assist with year-end close procedures and preparation for the annual audit and Form 990
Coordinate Finance record retention in alignment with organizational and compliance requirements
Assist in reporting financial information to staff, management, and other stakeholders as requested
Support budget managers in accessing and understanding accounting system dashboards and reports
Assist the Director of Finance with audit preparation, documentation, and follow-up
Process incoming invoices weekly in compliance with internal controls and approval workflows
Work with Development staff to accurately record contributions and pledges
Prepare weekly deposits and complete monthly reconciliations related to contributions
Manage grant-related invoicing and tracking, including federal grant requirements
Assist with grant accounting and coordination to ensure timely and accurate financial reporting
Process payroll accurately and on schedule
Support the Manager of People & Culture with benefits administration, audits, and vendor coordination
Act as an additional point of contact with benefits carriers and the HRIS vendor when appropriate
Manage office equipment and kitchen appliances needs, including maintenance, orders, and inventory; urgently address maintenance needs
Facilitate building maintenance needs, including cleaning services, snow removal, and general repairs (non-IT related)
Prepare and maintain operations documents, reports, and maintenance schedules
Manage the Finance shared email inbox and route inquiries appropriately
Direct voicemails from the main BBBSTC phone line to internal contacts
Manage incoming and outgoing mail and package deliveries, including post office drop-offs when needed
Coordinate travel arrangements for BBBSTC-sponsored travel (airfare, lodging, registrations)
Support supply purchasing and inventory management for office, kitchen, and shared spaces
Manage non-IT equipment leases (e.g., kitchen appliances, furniture)
Coordinate annual city inspections and track completion of required follow-up actions
Serve as a backup support for fingerprinting scheduling and processing for new employees, as needed
Contribute to the mission and success of the agency
Adopt strengths-based perspectives when discussing specific groups or contexts, particularly those historically marginalized
Handle data from youth, families, mentors, or other constituents with care, ensuring secure and private maintenance
Stay informed about community needs, resources, and networks
Collaborate with others to achieve goals outlined in the annual business plan
Honor and respect the diversity of lived experiences, fostering an inclusive and equitable environment within the organization
Represent BBBS well in the broader community
Assist in agency-wide events and initiatives including recruitment, fundraising, event management, and community outreach
Qualification
Required
Bachelor's degree in Finance or Accounting is preferred with a minimum of one year of experience in a nonprofit environment; or 5+ years of direct comprehensive accounting experience in field in lieu of degree
Ability to utilize accounting and payroll software
Intermediate skills in Excel and other Microsoft Office applications
Knowledge of and ability to accurately apply Generally Accepted Accounting Procedures (GAAP)
Knowledge of internal control procedures to safeguard assets
Effective communication and ability to work collaboratively
Self-starter able to work independently with minimal supervision
Detail-oriented and highly organized work style
Ability to meet deadlines and manage multiple priorities to ensure completion of work in a timely and efficient manner
Ability to utilize sound judgment when working with secure information and maintain a high level of confidentiality
Preferred
Previous experience with Financial Edge NXT and Paylocity
Benefits
Medical, dental, vision and pet insurance
Employer-paid short & long-term disability insurance
Life insurance
Health Savings Account (HSA) or Flexible Spending Account (FSA)
Paid time off accrual & 13 Paid Holidays
403(b) retirement plans with employer match
Flexible scheduling and remote work
Company
Big Brothers Big Sisters Twin Cities
Big Brothers Big Sisters Twin Cities is a non-profit organization management.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Gloria Lewis
Presient & CEO
Recent News
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