Smith Douglas Homes · 17 hours ago
Sales Closing Coordinator
McDonough, GA
Full-time
Hybrid
New Grad, Entry Level
$50K/yr - $55K/yrSmith Douglas Homes is one of the fastest growing home building companies in the country, seeking a full-time Sales Closing Coordinator to join their Central Georgia Division. The role involves providing administrative support to Sales Agents and Management, managing the closing process, and ensuring accurate documentation and compliance with MLS requirements.
Commercial Real EstateHome ServicesReal Estate
Responsibilities
Sales Contract administration to include contract review and balancing between contract and SMART (proprietary software) system, exhibits, selections, etc
Receive and process all Good Faith Deposits for Sales Contracts
Ensure Agent information is accurately reflected in SMART
Assist agents with processing Cancellations, Change Orders, etc
Create and maintain House Files (digital and hard copy) for Pre-sales and Spec homes and Homeowner packets
Assist with organizing / hosting sales meetings as needed
Review the SDC Realty Central Georgia Broker’s Policy with new agents and distribute model and spec keys. Collect same upon termination of agents
Tracking of all Sales Agents license status, renewals and Board membership, prompting licensee for action prior to deadlines for renewals
Coordination of the scheduling of Agent time off requests and vacation to include scheduling for sales assistants or sales ambassadors to ensure that all communities are covered 7 days per week. Maintain one scheduling calendar for all agents, assistants and ambassadors
Manage office supply order process to ensure that Sales staff has tools, supplies and equipment to work effectively onsite and/or when working remotely
Working knowledge of Smith Douglas Homes active communities and floor plan library
Ensure that all sales prices are accurately reflected in SMART for all inventory homes
Complete regular listing audits between Multiple Listing Services (MLS), SDH website and SMART system
Collaborate with Sales Agents in order to input and manage all listings in the various Multiple Listing Services to include the upload of quality photos, plan and lot descriptions for the best representation of our product
Monitor the compliance and status of all listed homes in all MLS. Pend properties and report sold information with allotted timelines per MLS rules and regulations, ensuring no service fees are assessed
Balance MLS accounts of the listed, pending and sold properties accordingly and ensure prompt payment of all invoices
Disclose current incentive disclosures within each MLS
Proof and manage document distribution and storage of all related documents for executed contracts through various systems and to appropriate drive locations and update the Closing Coordinator Report
Maintain and distribute Closing Surveys, Guild Surveys and Reports to Sales Agents, Sales Management and Construction Management on a regular and monthly basis
Maintain closing cost report and send to Affiliate President and Director of Sales monthly
Review and distribute Daily Deposit report
Manage closing schedules between SMART system and Closing Calendar
Coordinate with Attorney to schedule and reschedule closings. Adjust closing calendar and SMART records
Approve ALTAs prior to closing. This process will include checking the Broker’s file for completeness and tracking down needed information through Sales Management and Agents if needed
Maintain and distribute other weekly reports as needed
Assist Sales administrative tasks as needed
Ability to respond in a timely fashion and to follow-through on commitments made
Qualification
Required
High School Diploma
Georgia Real Estate License Required
Previous Real Estate Listing Management required
Office administrative responsibilities
Microsoft Office
Proficiency in Excel and Outlook Calendars
CRM experience
Preferred
Knowledge of GREC contract compliance preferred
Closing Coordination experience helpful
Homebuilding experience helpful
Company
Smith Douglas Homes
Smith Douglas Homes builds new construction homes with integrity at an affordable price.
Founded in 2008
201-500 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2024-01-11IPO
Leadership Team
G
Gregory Bennett
President and CEO
Tom Bradbury
Executive Chairman and Founder
Recent News
2026-01-17
2026-01-16
2025-11-06
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