HireBoost · 3 months ago
Marketing Administrative and Operations Assistant
United States
Full-time
Remote
Entry Level
$1,400/mo - $1,700/mo
3+ years expHireBoost is an award-winning digital marketing agency specializing in a comprehensive range of services. They are seeking a proactive Marketing Admin/Operations Assistant to provide administrative and operational support, manage projects, and facilitate communication with clients and vendors.
Staffing & Recruiting
No H1B
Responsibilities
Manage general administrative tasks, including scheduling, correspondence, and documentation
Assist with small internal projects and support larger client-related projects
Maintain organized records and documentation to ensure team efficiency
Track project timelines, milestones, and priorities to keep projects on schedule
Coordinate with internal teams and external vendors for smooth project execution
Prepare presentations, reports, and supporting documents as needed
Act as a point of contact between the agency, clients, and external vendors
Draft, review, and manage client-facing documents and correspondence
Ensure timely, professional, and accurate communication with stakeholders
Exhibit strong, clear communication skills, both written and verbal, as you will be client-facing during the first 30–45 days of onboarding new clients
Utilize project management and collaboration tools (e.g., Notion, Google Workspace, Trello/Asana) to monitor tasks and deadlines
Identify opportunities for process improvements and assist with workflow optimization
Support preparation for meetings, events, and client calls, including research and logistics
Qualification
Required
3 years work experience in administrative & operational support within a digital marketing agency
Previous experience working in a marketing/advertising agency is required
Strong organizational skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills in English
Proficiency with modern productivity and collaboration tools (Google Workspace, Notion, project management software; HubSpot experience is a plus)
Ability to work independently, exercise sound judgment, and solve problems proactively
Detail-oriented, flexible, and adaptable to shifting priorities
High level of discretion when handling confidential information
Preferred
Experience supporting client projects and coordinating with vendors
Familiarity with agency workflows, marketing operations, and campaign management
Experience preparing reports, presentations, and operational documentation
Benefits
100% Remote Job from anywhere in LATAM
Company
HireBoost
For startups & digital companies: Helping you recruit top talent in Latin America and beyond.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase