The University of Texas at Austin · 3 hours ago
Executive Assistant to the Dean, School of Law
Austin, TX
Full-time
Onsite
Senior Level
5+ years expThe University of Texas at Austin is committed to creating an inclusive environment and is seeking an Executive Assistant to the Dean of the School of Law. This role involves providing high-level executive support, managing the dean's calendar, and overseeing various administrative tasks to support Law School initiatives.
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Responsibilities
Manage the dean's calendar. Prioritize and manage work schedule and flow of work products. Coordinate regularly scheduled and ad hoc meetings for the dean, including agenda planning. Maintain records of meetings, action items, and follow-ups. Manage all forms of communication for the dean including U.S. mail and email. Draft, review, edit, and prepare high-level correspondence, email messages and all written communication. Review and edit reports as needed. Manage contact lists. Efficiently find and organize information internal and external to the University for decision-making and report purposes
Greet and attend to the Dean's visitors and provide backup reception assistance. Collaborate with University offices and other colleges and schools on behalf of the Dean and the Law School
Coordinate and manage the dean’s travel schedule, reimbursements, and all related activities. Process travel and dining reimbursements for executive level visitors
Oversee administrative and organizational tasks. Coordinate and manage special projects, conferences, receptions, and events as directed by the Dean
Other related duties as assigned
Qualification
Required
Bachelor's degree in a field relevant to the work to be performed
A minimum of five years of clerical experience, including at least two years at the Senior Administrative Associate level
Exceptional interpersonal, organizational, and communications skills, with a professional demeanor
Ability to work creatively, collaboratively, and effectively in complex academic and business environment, engaging with individuals at all levels, including with faculty, deans, and institutional leaders
Demonstrated attention to detail and a resourceful approach to problem-solving
Proven ability to manage multiple projects simultaneously with efficiency and accuracy
Demonstrated initiative, innovation, follow-through, tact, diplomacy, and sound judgment
Extensive experience in effective communications, problem solving, and delivering excellent service
Demonstrated expertise in strategic and tactical planning, relationship management, conflict resolution, critical thinking, and decision making
Preferred
Prior experience as an Executive Assistant in a higher education setting
Demonstrated knowledge with commonly used business applications at the University of Texas at Austin
Benefits
Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
Vision, dental, life, and disability insurance options
Paid vacation, sick leave, and holidays
Teachers Retirement System of Texas (a defined benefit retirement plan)
Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Training and conference opportunities
Tuition assistance
Athletic ticket discounts
Access to UT Austin's libraries and museums
Free rides on all UT Shuttle and Capital Metro buses with staff ID card
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
H1B Sponsorship
The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
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