Vaco by Highspring · 18 hours ago
Office Administrator
San Francisco County, CA
Full-time
Onsite
New Grad, Entry Level
$30/hr - $32/hrVaco by Highspring is seeking a friendly, organized, and reliable Office Administrator to support daily office operations in their San Francisco office. This role is fully onsite and plays a critical part in ensuring the office runs smoothly while providing a welcoming experience for employees and visitors.
Staffing & Recruiting
Hiring Manager
Eric Rosenwald
Responsibilities
Serve as the front desk and first point of contact for guests, visitors, and vendors
Support day-to-day office administration and overall office operations
Coordinate incoming and outgoing mail, packages, and deliveries
Process invoices, purchase orders, and expenses using Yardi and Concur
Order and maintain office supplies, snacks, and kitchen inventory
Coordinate office lunches, employee events, and culture initiatives
Liaise with vendors, building management, and property/security teams
Maintain organized records, trackers, and office documentation
Provide backup administrative support to executive and admin staff as needed
Qualification
Required
Prior experience in an office administrator, office coordinator, or similar role
Strong organizational skills with the ability to prioritize in a fast-paced environment
Friendly, approachable, and professional communication style
High attention to detail and strong follow-through
Proficiency in Microsoft Office (Outlook, Word, Excel)
Preferred
Real estate or property management experience is a plus, not required
Experience with Yardi and/or Concur is a plus
Degree a plus but not required
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
H1B Sponsorship
Vaco by Highspring has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase