High Desert PACE · 13 hours ago
Administrative Assistant/Support
Victorville,CA,US
Full-time
Onsite
Entry, Mid Level
2+ years expHigh Desert PACE is seeking an Administrative Support Specialist to provide high-level clerical and operational coordination for the Program Director and Medical Director. This role is essential for ensuring administrative efficiency and the seamless delivery of participant care through various support tasks and responsibilities.
Health CareHome Health CareMedicalRehabilitationWellness
Responsibilities
Acts as a liaison with other departments and internal and external customers (including patients, vendors, auditors and inspectors). Answers phones, emails, and walk-in visitors, using discretion to answer both routine and complicated questions; forwards issues to appropriate person. Handles confidential and routine information
Ensures applicable regulatory and department standards are adhered to on an on-going basis (The Joint Commission, OSHA, etc.)
Recruits, trains, develops, engages and retains an accountable workforce
Researches, collects, and enters data. Performs intermediate data analysis, identifying discrepancies and researching for resolution. Creates high-level reports, which include graphs, charts, and pivot tables. Makes reports that are timely, correct, and audience appropriate
Supports manager(s) and department with high-level administrative support, which may include calendaring, scheduling, timecard support, meeting organization and minutes, travel arrangements, and similar administrative support tasks
Types and designs high-level, audience specific correspondences, memos, spreadsheets, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Includes data entry
Manage special nonrecurring and ongoing projects, including planning, implementation, and evaluation; works with teams or independently to meet deadlines and accomplish project goals. Coaches, mentors, and leads teammates on special projects
Performs other duties as assigned
Qualification
Required
High School diploma or equivalent required
A minimum of two years' experience in an office environment performing a similar level of work required
Ability to exercise discretion and maintain confidential information
Ability to multi-task, be flexible, ensure accuracy, and meet changing priorities in a fast-paced, high-workload environment
Ability to relate well with team members, coworkers, and other departmental staff
Ability to type 40-50 WPM; ability to accurately complete data entry at relatively high speed, utilizing grammar and spell check software
Exceptional interpersonal and customer service skills
Exceptional knowledge of business English, including proper grammar, spelling, and punctuation
Exceptional knowledge of mathematics and intermediate level of calculation skills
Exceptional organizational skills, attention to detail, time-management skills, and strong motivation to meet deadlines and achieve goals
Exceptional skills in computer software and systems, specifically Microsoft Office; ability to create graphs, use Excel Macros, and create dynamic power-point presentations
Exceptional written and verbal communication skills
Intermediate analytical and problem-solving skills
Intermediate knowledge of project management practices and principals, and LEAN methodology
Successful track record of leading and driving positive change through others
Preferred
Associate degree preferred
Prior health care experience preferred
Company
High Desert PACE
High Desert PACE is a healthcare center that offers occupational therapy, nutrition, and dietary support services for elderly people.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase