Gerber Ciano Kelly Brady LLP · 13 hours ago
Accounts Payable Specialist
Buffalo, NY, US
Full-time
Onsite
Mid Level
$19/hr - $32/hr
3+ years expGerber Ciano Kelly Brady LLP is seeking an Accounts Payable Specialist to provide advanced financial and administrative support. The role involves ensuring the accurate and timely processing of vendor invoices, payments, and expense documentation, while maintaining professionalism in vendor communications and supporting team projects.
Legal
Responsibilities
Review vendor invoices and check requests for appropriate documentation and approval prior to payment in accordance with client guidelines
Process invoices in Aderant for payment, ensuring accuracy and timely execution
Respond to vendor payment inquiries, proactively resolving discrepancies and outstanding issues
Assist with verifying and processing employee expense reports in compliance with Firm policies
Process credit card charges in Aderant and maintain accurate supporting records
Monitor and track accounts payable activity, maintaining precise and up-to-date financial records
Conduct account reconciliations to ensure accuracy and investigate discrepancies or payment issues
Communicate professionally with vendors regarding inquiries, payment status, and resolution of outstanding matters
Prepare detailed reports, including payables summaries, aging, and key metrics for internal stakeholders
Collaborate with internal teams to resolve billing or approval issues, verify account details, and ensure compliance with company policies
Assist in month-end closing activities, including reporting and reconciling accounts payable balances
Manage and maintain records of vendor contracts, invoices, and payment history to ensure compliance with legal and regulatory requirements
Participate in audits and provide necessary documentation or support as required
Support team projects and assist with general administrative tasks as needed
Qualification
Required
3+ years of experience in accounts payable or related accounting roles
Proficiency in accounting software (e.g., Aderant, QuickBooks, SAP, or similar systems) and Microsoft Office, including Excel, Word, and Teams
Strong understanding of accounting principles, invoice processing, and payment workflows
Excellent organizational, analytical, and communication skills with keen attention to detail
Proven ability to manage multiple tasks and deadlines in a high-volume, fast-paced work environment
Demonstrated problem-solving skills and a proactive approach to managing discrepancies or payment issues
Professional demeanor with the ability to communicate effectively with vendors and internal teams
Preferred
Associate's degree or higher in Accounting, Finance, or a related field preferred
Experience with electronic payment processing systems and familiarity with expense reporting processes is a plus
Company
Gerber Ciano Kelly Brady LLP
Based in Manhattan, the firm has seven other offices in Buffalo, N.Y.; Hartford, Conn.; London; Long Island (Garden City, N.Y.); Newark, N.J.; Philadelphia and White Plains, N.Y., and it plans immediate strategic growth in each of these locations.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Kenneth L. Crooks
Chief Operating Officer
Arlow Linton
Partner
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