LVC Companies · 9 hours ago
Administrative Assistant
Hibbing,MN,US
Full-time
Onsite
Entry Level
$18/hr - $20/hr
1+ years expLVC Companies is the area's leading fire protection and systems integration company, established in 1982. They are seeking an Administrative Assistant to support the Pre-Engineered Systems' staff and processes, handling various administrative tasks and customer interactions.
Construction
Responsibilities
Assist walk-in customers
Answer all incoming calls and voicemails to the main office and direct them to the appropriate departments
Create daily work orders per the service coordinator's workload and callout service requests
Scan inspection reports and prepare for billing
Maintain active and de-commissioned customer serviceable items lists
Set up and bill hydrotesting and parts deliveries
Update MSHA records
Daily update of monthly mine work order ledger
Invoice all mine customer invoices after review
Handle customer invoice/purchase order inquiries
Maintain customer required spreadsheets on active service pieces
Record and report monthly mind hour reports
Prepare and submit monthly safety reports
Renewal of customer agreements
Generate monthly work orders for all divisions
Check and disperse any unassigned work orders to correct technicians' boards for all divisions
Assist with month-end and year-end closing for the Hibbing branch
Prepare office supply orders
Track and manage uniform inventory
Monitor and maintain ink levels and supplies for the copier and postage machine
Ensure cleanliness of bathroom, kitchenette, board room and front entry
Collect mail daily and FedEx/UPS deliveries for disbursement
Mail cash sales to the Minneapolis office and report to Accounts Receivable
Qualification
Required
Proficient in MS Office
Excellent verbal communication skills
Highly organized
Ability to multi-task in a fast-paced environment
Experience answering a multi-line telephone system
General understanding of office procedures and customer service
Understanding of administrative, clerical procedures and other systems such as word processing, managing files, and records
Ability to operate a multi-function copier
Ability to work with a high degree of accuracy
Ability to keep information confidential when needed
High School Diploma/GED
Preferred
1-2 years of receptionist experience preferred
Benefits
Health
Dental
Vision
Disability Insurance
Life Insurance
Retirement Savings Plan
ESOP
FSA
LegalShield
PTO
Holiday pay
Company
LVC Companies
A national technology partner keeping you protected and connected since 1982.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Bert Bongard
President/CEO/Board of Directors at LVC Companies, Inc
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