Altair · 9 hours ago
Department Admin
Ann Arbor, MI
Contract
Hybrid
Mid Level
3+ years expAltair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing. They are seeking a Department Admin to provide general administrative support for the PCC and E2S Departments, including personnel support, budget management, and coordination of department events.
AnalyticsInformation TechnologySoftware
Responsibilities
General administrative support duties for PCC and E2S Departments, working collaboratively with GM, Mgrs, Dept TM’s and collaborating with other PT Div. Admins. Duties include but are not limited to:
Personnel Support
New hire setup/preparation (incl. desk setup, required access, and general onboarding support) for TM’s, CP’s and resident Japan-Staff, off-boarding support as needed
Maintaining Dept. organization chart (with GM)
Maintaining Evacuation List for team members in 1555, 1588, Evaluation buildings
Training new Powertrain Div. Admins (in collaboration with other PT Div. Admins.)
Budget Management (Direct Funding, Indirect/Operations Budget & Capex)
Indirect/Operating Budgets
Attend budget meetings as required
Support GMs/ mgr to submit indirect budgets and meet targets
Purchase requisition submission and tracking, including approval, PO dispatch, vendor invoicing, Receipting for payment, and PO reconciliation to expenditures. Close cancel POs as required
Vehicle rentals (quotes PO submission, track return timing)
Monthly accrual preparation and submission
Budget corrections (reclasses) – preparation & submission of correction request
Run OT report monthly for managers
Direct Budget (Annual Job Requests)
Enter new data for JRN’s in estimation dashboards(T&P/Prism, issue support requests, update estimations in T&P to resolve discrepancies
Work with Dept Mgrs to resolve negotiated targets, estimates and planned consumption rates and approvals
Monthly review of budget vs actual to GMs/Mgrs
General
Meeting arrangement and setup (department meetings, department events) – Dept meeting: Schedule, agenda item side for admin topics, R&D, D+I, R&D training slides, welcome new members, recognize birthdays/anniversaries etc
Assisting in coordinating Exec/Guest/Japan Visitor tours
Coordinating team building events, department lunches, retirement, family event recognitions (incl. occasional shopping for event requirements)
Ordering office supplies as required, monitor supplies budget, and make recommendations to managers regarding purchase decisions
Support travel arrangements as required through Our Client’s travel agency
Support TMs with vehicle shipping/ incoming outgoing requests to Shipping and Receiving
Occasional mail distribution
Department SharePoint management as needed (permissions, new doc libraries, links to home pages)
Issue IS tickets, contact facilities groups as needed for 1555/1588 floor issues as needed
Ad-hoc lunch arrangements for special meetings events
Schedule driver training for new members and track licenses
TMNA Report tracking and submission to TMC Tech admin via BBS2
Other
Assisting GM & Managers in Special Projects as required
Cross-company communications at all organizational levels to support department operations and problem resolution
Participating in PT Div. administrative staff support meetings; provide backup for other Department Assistants as required
Knowledge Capture/IT Systems - Assist in maintenance and occasional data storage/restructuring activities
Qualification
Required
3+ years of general office/department support experience
Excellent verbal, written, interpersonal and customer service skills
Advanced knowledge of MS Teams, Excel, Outlook, Word, PowerPoint, and SharePoint
Strong ability to work independently and collaborate with other team members
Ability to effectively communicate with team members at all levels within the organization
Excel Testing is required. Candidate must score 80% or higher to qualify for the role
Preferred
Knowledge/proficiency with SAP/Ariba is strongly preferred
Strong accounting/financial background
Benefits
Competitive Salary
Comprehensive Benefit Package
401(k) with matching contributions
Paid Time Off
Employee Discounts
Free training on all Altair products
Company
Altair
Altair provides enterprise analytics, engineering, and on-demand computing software technologies.
1001-5000 employees
H1B Sponsorship
Altair has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (20)
2024 (13)
2023 (10)
2022 (5)
2021 (1)
Funding
Current Stage
Public CompanyTotal Funding
$37.29MKey Investors
UK Research and InnovationGeneral Atlantic
2024-10-30Acquired
2024-09-25Grant· $3.86M
2024-07-16Post Ipo Equity· $3.43M
Leadership Team
Ingo Mierswa
Senior Vice President of Product Development
Bill Bryce
Vice President Of Product Management
Recent News
The Economist
2026-01-07
thecanadianpressnews.ca
2025-12-24
Company data provided by crunchbase