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Western Sierra Medical Clinic · 12 hours ago

Procurement Specialist

Grass Valley, CA

Full-time

Onsite

Mid Level

$26/hr - $32/hr

Western Sierra Medical Clinic is an engaging, enthusiastic, mission driven organization dedicated to providing high-quality primary care to all members of our community. The Procurement Specialist oversees the planning, procurement, storage, and distribution of materials to ensure efficient production and operational flow, while managing supplier relationships and ensuring compliance with quality and regulatory standards.

Health CareMedical

Responsibilities

Develop and implement materials management strategies to support business goals

Maintain a good relationship with leadership and all department management and ensure that all inventory supplies, facility tickets, and procedures are in line with clinical expectations

Champion and troubleshoot inventory control problems and facility tickets in a timely fashion by coordinating and acting as main point of contact for any dispute or returns with vendor

Forecast material requirements and maintain accurate inventory records

Monitor, analyze, and provide monthly reports regarding inventory records

Identify opportunities for cost reduction and process improvement

Monitor clinic inventories and purchasing activities partnering closely with operations to optimize an efficient flow of supplies and avoid delays

Source, negotiate, and manage vendor contracts to ensure cost-effective and timely supply

Negotiates with vendors for the purpose of resolving purchasing issues and/or ensuring purchases are within state and federal requirements/regulations

Oversees required processes (e.g. orders, work orders and requisitions for supplies, equipment, conference requests, bids for potential commodities, supplies equipment and services, etc.) for the purpose of acquiring necessary resources to support the health center operation

Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions

Prepares written materials and electronic financial information for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements

Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties

Issues purchase orders, etc. for the purpose of completing purchasing processes in accordance with established procedures

Maintains purchasing information, files and records (e.g. Requests for Proposal, purchase orders, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines

Work closely with leadership to ensure contracts and terms are favorable

Ensure compliance with safety, environmental, and quality regulations in material handling and storage

Develop risk management procedures to mitigate losses in the event of an emergency or supply shortages

Assists auditors in providing requested information for the purpose of providing necessary documentation for completion of audit

Compiles data from a wide variety of sources (e.g. vendors, staff, public agencies, etc.) for the purpose of analyzing issues, ensuring compliance with a wide variety of purchasing policies and procedures, and/or monitoring purchasing processes

Evaluates order and bid documentation (e.g. requisitions, change orders, bids, etc.) for the purpose of ensuring proper use of clinic funds in the acquisition of supplies, equipment and/or services

Qualification

Vendor managementInventory controlCost reduction strategiesMaterials managementRegulatory complianceAnalytical skillsCommunication skills

Required

Oversees the planning, procurement, storage, and distribution of materials to ensure efficient production and operational flow

Responsible for maintaining optimal inventory levels, managing supplier relationships, and ensuring compliance with quality, safety, and regulatory standards