Atrium · 20 hours ago
Marketing Operations Senior Specialist (Contract)
US-MA-Boston
Full-time, Contract
Hybrid
Entry Level
$48/hr - $53/hr
1+ years expAtrium is a staffing agency seeking a Marketing Operations Senior Specialist for Vertex Pharmaceuticals. The role involves managing the end-to-end process for Exhibit, Sponsorship, and Corporate Membership contracting and payments, ensuring compliance and accuracy throughout the process.
Real Estate
Responsibilities
Initiates Exhibit, Sponsorship, and Corporate Membership submissions in Request Management System; Collaborates with compliance, marketing, field, and finance teams to ensure all requests processed are accurate, complete, and in alignment with internal guidelines and policies
For approved requests, manages contracting, payment, and Global Spend Transparency reporting
Ensures all approved requests are properly reconciled and closed out in Request Management System
Facilitates regular communication with field teams and cross-functional departments to enhance organizational efficiency in managing event requests, monitoring status updates, and resolving issues related to documentation, submissions, and timely payment processing
Collaborates with external organizations to gather and verify necessary materials for submissions, ensuring compliance with requirements, and facilitates the processing of external payment requests in a timely and accurate manner
Maintains thorough records of all processed exhibits and sponsorships for reporting and audit purposes
Other duties as assigned
Qualification
Required
Bachelors Degree is required
1-2 years of relevant experience in project management, or a relevant field
Experience working in an office environment
Experience in project management, administration, or a similar role, preferably within the pharmaceutical or healthcare industry
Strong organizational and communication skills (verbal and written), with the ability to manage multiple tasks and collaborate with diverse teams
Proficiency in financial and documentation management tools (e.g. Cybergrants, Icertis, iProcurement, Veeva)
Ability to use Microsoft Office programs (Word, PowerPoint, Excel, Teams), as well as online meeting platforms (Zoom)
Highly organized with a strong attention to detail, clarity, accuracy and conciseness
Preferred
Experience working with vendor organizations (e.g., hospitals, health systems)
Knowledge of compliance processes related to exhibits and sponsorships
Benefits
Compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer.
This role will be eligible for overtime pay, in accordance with federal and state requirements
Company
Atrium
Atrium is a global WBENC-certified Talent Solutions and Extended Workforce Management leader.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Caylon Joiner
Talent Acquisition Partner
Shannon Mooney
Managing Director, Strategic Partnerships
Company data provided by crunchbase