The Weitz Company · 21 hours ago
Administrative Assistant I
Cedar Rapids, Iowa, United States
Full-time
Onsite
Entry Level
1+ years expThe Weitz Company is seeking an Administrative Assistant I in Cedar Rapids, Iowa. The role involves performing a wide variety of clerical and administrative duties including creating correspondence, coordinating events, and processing invoices.
AutomotiveCommercialConstructionLogisticsResidentialTransportation
No H1B
Responsibilities
Provide clerical and administrative support to various departments as requested
Prepare notes for meetings, special reports, memoranda, letters of confidential nature, and routine correspondence on behalf of the business
Assist in coordination and organization of company events such as meetings, travel, annual awards banquet, conferences, department activities and customer outings
Maintain electronic filing system that ensures easy and efficient retrieval of information
Prepare/review/approve expense reports for team members
Arrange travel for team members
Accurately input contract revisions into an AIA or consensus document software
Code invoices to the correct cost code
Verify subcontractor contracts, subcontractor bonds and insurance requirements are in place with proper coverages prior to commencement of work; monitor expiration dates and renew as needed
Manage and distribute contract status reports and other cost reports
Obtain, review and process subcontractor and vendor payments
File and distribute construction drawings
Assist in preparation of owner pay applications; maintain related documentation
Assist project team with pre-qualifications, contract execution, invoices, change orders and other requested documents
Organize closeout information in conjunction with project team
Perform other duties as assigned
Qualification
Required
A high school diploma is required
Candidate must have a minimum of 1 year of administrative assistance experience or experience in a comparable role
Independent judgment, excellent organizational skills and the flexibility to coordinate multiple projects with frequent interruptions are necessary skills for this position
Interpersonal skills to handle sensitive and confidential situations and analytical ability to gather and summarize data for reports is also necessary
A qualified candidate possesses excellent communication skills and is able to maintain a pleasant and positive attitude, even in difficult situations
Tact and poise are essential
Strong knowledge of Microsoft Office applications (PowerPoint, Excel, Word) is required
Good typing and general office skills
Preferred
An associate's degree is preferred
Experience with basic accounting and invoicing is desired
Basic experience with Adobe or Bluebeam, Outlook, and Box is a plus
Benefits
Competitive Pay
Rewarding Bonus Program
Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
Employer-Paid Short and Long Term Disability Programs
Employer-Paid Life Insurance
Generous Paid Time Off Provisions
401K Retirement Savings Plan With Company Match
Tuition Reimbursement
Fully Paid Parental Leave
Voluntary Products including Critical Illness Insurance and Accident Insurance
Corporate Wellness Program with Wellness Time Off and Rewards
Company
The Weitz Company
The Weitz Company, a subsidiary of Orascom Construction PLC, is a full-service construction company, general contractor, design-builder and construction manager with office locations throughout the United States.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2012-09-01Acquired
Leadership Team
Kevin McClain
President & CEO
Recent News
Corridor Business Journal
2025-10-31
Company data provided by crunchbase