This job has closed.

National Association of Latino Healthcare Executives · 14 hours ago

Staffing Specialist I

Atlanta, GA

Full-time

Onsite

New Grad, Entry Level

The National Association of Latino Healthcare Executives is seeking a Staffing Specialist I to provide staffing coordination and administrative support in a healthcare setting. The role involves maintaining staffing levels, supporting HR processes, and ensuring compliance with regulations and policies.

Health CareHospitalMedical

Responsibilities

May Provides and maintains appropriate staffing levels based on available Nursing, Clinical and Non-Clinical Ancillary staff roles in the KPGA Market based on the information provided from the staff and management

Provides and maintains appropriate staffing levels based on available Nursing, Clinical, and Non-Clinical Ancillary staff roles across all Markets Outside of California based on input from staff and management, including vacation requests, time off, and sick calls

Prepares, posts, and adjusts schedules to fill all positions cost-effectively while following applicable HR policies and labor contracts

Negotiates schedules and changes in schedules for their respective Market with staff, leads, supervisors, and managers, while collaborating daily to meet regional staffing needs

Interacts with internal and external customers to meet the staffing needs for their respective Market while helping management maintain staffing within budgetary constraints

Identifies trends by tracking and analyzing data, making recommendations for problem resolution, or needed overage, and coordinating vacation approval/denial and annual vacation requests according to HR policies and labor contracts

Coordinates position control and requisition process, including submitting positions for approval, updating databases, and communicating with HR, Finance, and appropriate managers

Participates in onboarding all staff and monitoring compliance with required testing and competencies

Demonstrates superior and culturally sensitive service behaviors and principles defined by the KP Service Quality Credo, KP Mission, and specific departmental/organizational initiatives

Supports Service Area Senior and Executive Leadership as directed, performing other duties as assigned

Documents all staffing changes accurately in scheduling systems and shift reports while interpreting contractual language, Kaiser policies, and state/federal laws regarding scheduling and pay practices/incentives

Completes all contractual scheduling processes within specified time frames while analyzing and modifying workforce resources

Triages incoming inquiries and escalates issues as needed, requests, modifies or terminates all access for KP employees and contingent workers as required by their position

Builds, modifies, or terminates schedules for contingent workers and KP employees throughout all schedule periods while processing regional time off requests and retractions within contractual guidelines and processes for all schedule periods by analyzing and modifying schedules

Maintains LOA or modified schedules for regional departments by collaborating with designated leaders, employees, and other departments, ensuring the scheduling system and tracking reports are continually updated

Troubleshoots employee access issues and collaborates as needed to resolve, processes regional time off requests and retractions within contractual guidelines and processes for all schedule periods by analyzing and modifying schedules, and audits scheduling, timekeeping, and HR systems for accuracy

Creates contingent worker job requisitions in designated systems, builds new contingent staff profiles into scheduling systems, and advises and educates leaders and employees on contractual guidelines, pay practices, contingent worker processes, and system usage

Maintains accurate employee and contingent worker information in scheduling systems while participating in special/seasonal projects and assisting in ensuring appropriate licenses, certifications, or qualifications are up to date in scheduling systems

Develop and implement effective recruitment strategies to attract high quality candidates

Conduct job interviews and screenings to evaluate candidates qualifications, experience, and fit for the role in support of final manger approval

Manage the onboarding process for new hires, ensuring they receive the necessary training, orientation, and support to succeed in their role

Develop and deliver training programs for new and existing employees to improve skills and performance

Maintain accurate and up-to-date records of employee data, including personal information, employment contracts, and training records

Collaborate with managers to identify staffing needs and develop hiring plans to meet those needs

Stay up to date with employment laws, regulations, and best practices to ensure compliance and mitigate risk

Provide guidance and support to managers and employees on HR-related issues, including performance management, employee relations, and disciplinary actions

Use HR software and tools to manage recruitment, onboarding, and training processes efficiently and effectively

Communicate with candidates, new hires, managers, and other stakeholders to ensure a positive and productive experience throughout the hiring process

Qualification

Recruitment strategiesOnboarding process managementHR software proficiencyData analysisCompliance knowledgePerformance managementEmployee relationsTraining program developmentCommunication skills

Required

Provides and maintains appropriate staffing levels based on available Nursing, Clinical and Non-Clinical Ancillary staff roles in the KPGA Market based on the information provided from the staff and management