City Personnel · 8 hours ago
Office Manager
Warwick, RI
Full-time
Onsite
Mid Level
$50K/yr - $55K/yrCity Personnel is a trusted local recruitment partner based in Providence, RI, recognized as one of The Providence Journal’s Top Workplaces. They are seeking a detail-oriented Office Manager to oversee daily office operations, support leadership, and create an organized workplace, with responsibilities including vendor management and budget tracking.
Staffing & Recruiting
Responsibilities
Oversee daily office operations to ensure a clean, organized, and welcoming work environment
Manage office supply procurement, inventory levels, and vendor relationships
Maintain accurate records for expenses, assets, inventory, and internal documentation
Prepare and process paperwork related to shipments, deliveries, and operational reporting
Coordinate outgoing mail, courier services, and specialized freight logistics
Serve as the primary contact for external vendors including IT, facilities, janitorial, and maintenance providers
Monitor office equipment and furniture, scheduling maintenance, servicing, or repairs as needed
Assist with planning corporate travel, leadership meetings, and company-wide events
Conduct inventory audits and reconcile records to ensure data accuracy
Manage incoming and outgoing correspondence, including sensitive documentation
Support leadership with budget tracking, reporting, and special projects
Act as the first point of contact for visitors, clients, and external stakeholders
Qualification
Required
Education: Associate's degree preferred or equivalent professional experience
Experience: Background in office administration, operations, or facilities coordination
Organization: Exceptional attention to detail with strong time-management skills
Adaptability: Ability to juggle changing priorities in a fast-paced environment
Communication: Professional written and verbal communication skills
Vendor Management: Experience coordinating service providers and external partners
Technical Skills: Proficiency with Microsoft Office (Excel, Word, Outlook)
Systems Savvy: Comfortable using digital inventory tools, databases, and office technology
Problem-Solving: Strong critical-thinking skills and sound judgment
Professionalism: Proven discretion and commitment to confidentiality
Benefits
Paid Sick
Holiday Pay
Health Insurance
Weekly Pay
Company
City Personnel
City Personnel is the prime resource for helping candidates and companies put their aspirations into action.
Founded in 2006
11-50 employees
Funding
Current Stage
Early StageRecent News
Providence Business News
2025-10-22
Providence Business News
2025-07-08
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