University of Arkansas · 12 hours ago
Administrative Coordinator-ICHI (Springdale, AR)
Springdale, AR
Full-time
Onsite
Mid, Senior Level
6+ years expThe University of Arkansas is a collaborative health care organization focused on improving patient care and the lives of Arkansans. They are seeking an Administrative Coordinator to manage schedules, coordinate meetings, and maintain records that support community health initiatives.
E-LearningEducationHigher Education
No H1B
Responsibilities
Coordinate travel arrangements for faculty and staff, including flights, hotels, rental cars, and other travel needs
Process purchase requests for office supplies, medical supplies, books, dues, and other departmental items
Utilize Workday for travel and purchasing, ensuring proper documentation and compliance with UAMS procedures
Communicate with the central procurement office to confirm purchase order details and secure competitive pricing
Reconcile travel card charges in a timely and accurate manner, acting as a responsible steward of the travel card
Support project administrative needs by collaborating with team members across various initiatives
Assist with planning campus events, including room reservations, food and beverage arrangements, technology setup, and invitation management
Manage Outlook calendar scheduling for leadership, coordinate meetings, and maintain accurate records
Maintain office supply inventory, schedule conference rooms, and provide directions or assistance to on-site guests
Establish and maintain contact lists, office policies, and procedures to streamline operations
Handle incoming and outgoing mail, process shipments via UPS/FedEx, and maintain related records
Support special projects and provide backup assistance to departmental staff as needed
Contribute to team efforts by taking on additional assigned duties to ensure operational success
May carry out additional duties as assigned
Qualification
Required
High school diploma/GED and at least six (6) years of experience in program coordination, office administration, customer service, or a related field
Valid driver's license, current automobile insurance, and access to a reliable car for moderate travel (mileage reimbursed if a state vehicle is unavailable). Occasional out-of-state travel required
Detail-oriented and highly organized
Excellent interpersonal and problem-solving skills
Proficiency in Microsoft Office Suite
Strong oral and written communication skills
Ability to work independently and collaboratively in a team setting
Capable of managing multiple priorities and meeting deadlines under pressure
Preferred
Bachelor's degree and at least two (2) years of experience in program coordination, office administration, customer service, or a related field
Curriculum Vitae
Proof of Veteran Status
Benefits
Health: Medical, Dental and Vision plans available for qualifying staff and family
Holiday, Vacation and Sick Leave
Education discount for staff and dependents (undergraduate only)
Retirement: Up to 10% matched contribution from UAMS
Basic Life Insurance up to $50,000
Career Training and Educational Opportunities
Merchant Discounts
Concierge prescription delivery on the main campus when using UAMS pharmacy
Company
University of Arkansas
The University of Arkansas is a public, co-educational research university, providing undergraduate, graduate, and professional programs.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$61.36MKey Investors
Federal Transit AdministrationArkansas department of human servicesArkansas Division of Higher Education
2025-11-20Grant· $13.17M
2025-05-21Grant· $10M
2025-05-05Grant· $1M
Leadership Team
Tobias Teeter
Associate Vice Chancellor for Economic Development
Recent News
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