Umbra · 18 hours ago
Events Specialist
Arlington, VA
Full-time
Onsite
Senior Level
$120K/yr - $150K/yr
5+ years expUmbra is an American space technology company delivering advanced systems that empower customers worldwide with unmatched access to critical information from space. They are seeking an Event & Trade Show Specialist to lead the planning and execution of their presence at industry events, trade shows, and conferences across the aerospace and defense sectors.
AerospaceGeospatialImage RecognitionInformation TechnologySatellite CommunicationSoftware
No H1B
U.S. Citizen Only
Responsibilities
Lead end-to-end logistics and strategy for Umbra's participation in conferences, trade shows, and special events - from initial planning and promotion, through on-site execution, to post-event follow-up and evaluation
Develop event plans, timelines, run-of-show schedules, and checklists to ensure every component (booth design, demos, collateral, speaker sessions, travel, and staffing) are meticulously organized well in advance and aligned with Umbra's goals
Manage event budgets and vendor relationships, negotiating contracts and coordinating with venues, exhibit builders, and suppliers to deliver high-quality event experiences within budget
Work with Umbra's design and product teams to create engaging displays and demonstrations that highlight our SAR imagery capabilities and aerospace product offerings to event attendees
Serve as the on-site lead for events, overseeing booth setup, coordinating staff and schedules, engaging with attendees, and handling any real-time issues or adjustments to keep events running smoothly
Collaborate with the team to identify speaking opportunities, sponsorships, and key industry events that align with Umbra's market strategy
Track and analyze event performance metrics (e.g., leads collected, audience engagement, ROI) and prepare post-event reports with insights and recommendations to inform future event strategy
Qualification
Required
Bachelor's degree in Marketing, Communications, Event Management or a related field; or equivalent work experience
5+ years of hands-on experience coordinating and managing professional events or trade shows, preferably in the technology, aerospace, or defense industry
Exceptional project management skills with the ability to juggle multiple events, vendors, and timelines without missing a detail
Strong interpersonal and communication skills, including the ability to negotiate with vendors and confidently represent the company in high-visibility settings
Creativity and marketing savvy to design memorable event experiences and effectively promote Umbra's brand and mission
Hands-on experience creating or editing event marketing assets, with proficiency in design tools such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) and/or Figma
Willingness to travel regularly (up to 20-30%) domestically and internationally to support company events
Preferred
Experience coordinating events or conferences in the government, aerospace, defense, or intelligence sector
Comfortable working under pressure and solving problems on the fly during live events
Familiarity with event marketing and lead capture platforms (e.g., Hubspot, Cvent, Splash, Salesforce, or similar tools)
Existing network of event vendors, exhibit partners, or industry conference organizers
Experience supporting executive-level engagements, customer meetings, or VIP events in high-visibility environments
Benefits
Flexible Vacation / Paid Time Off / Family Leave
Medical, Dental, Vision, Life, Voluntary Life, LTD
401(k) Plan with 3% non-elective employer contribution
Stock Options
Free parking in office building or Transit is reimbursed
Free lunch in office daily
Company
Umbra
Cutting edge space systems—from refined mission solutions to best-in-class data
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$119.63MKey Investors
Nimble PartnersDARPAJohn Burbank
2022-12-07Series B· $75M
2022-05-22Grant
2021-04-16Secondary Market
Leadership Team
Matthew Speitel
Chief Financial Officer
Recent News
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