City Personnel · 18 hours ago
Administrative Assistant
Warwick, RI
Full-time
Onsite
Mid, Senior Level
$50K/yr - $55K/yr
5+ years expCity Personnel is a trusted local recruitment partner based in Providence, RI, and they are seeking a distinguished Administrative Assistant to provide cornerstone support to their senior leadership team. The successful candidate will serve as a high-level administrative partner, managing intricate calendars and communications while ensuring optimal office functionality and supporting firm growth through various projects.
Staffing & Recruiting
Responsibilities
Provide high-level administrative partnership and strategic coordination for the executive office
Serve as the primary manager for intricate calendars, meeting requests, and multi-leg travel itineraries
Draft sophisticated business communications and prepare polished presentations and executive summaries
Track project progress, document key meeting outcomes, and oversee the completion of action items
Manage the workflow of digital contracts and approvals using modern electronic signature platforms
Act as the professional liaison for high-level guests, stakeholders, and external partners
Ensure optimal office functionality by overseeing facilities, inventory, and vendor partnerships
Lead the planning and execution of corporate functions, staff retreats, and executive sessions
Administer financial support tasks, including the reconciliation of expenses and reimbursement processing
Assist with targeted market research and various special projects to support firm growth
Handle occasional local logistical needs and errands to facilitate an uninterrupted executive workflow
Qualification
Required
5+ years of dedicated professional history as an Executive Assistant or in a senior support role
Proven ability to navigate rapidly evolving, high-stakes professional landscapes
Outstanding organizational aptitude with the capacity to balance competing deadlines with ease
A track record of absolute confidentiality, professional maturity, and sharp intuition
Must possess a current driver's license and a reliable vehicle for local errands
Preferred
An Associate's or Bachelor's degree is preferred, though not mandatory
Benefits
Paid Sick
Holiday Pay
Health Insurance
Weekly Pay
Dedicated Career Coaching to help you with resumes, interviews, and career planning.
Referral Program that rewards you for helping others find great opportunities.
Company
City Personnel
City Personnel is the prime resource for helping candidates and companies put their aspirations into action.
11-50 employees
Funding
Current Stage
Early StageRecent News
Providence Business News
2025-10-22
Providence Business News
2025-07-08
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