Lighthouse Louisiana · 21 hours ago
Executive Support Specialist
New Orleans, LA
Full-time
Onsite
Entry, Mid Level
$53K/yr - $58K/yr
2+ years expLighthouse Louisiana is seeking an Executive Support Specialist (ESS) to provide operational and administrative support to the C-Suite, primarily for the CFO and COO. The ESS plays a vital role in managing various administrative functions, ensuring smooth operations, and providing exemplary support across multiple departments.
CommunitiesNon ProfitSocial
Responsibilities
Provide comprehensive direct administrative support to the Chiefs by maintaining, monitoring, and synchronizing their calendars, preparing documentation and briefings, and coordinating office activities
Answer phones and route calls to the appropriate staff
Manage the Chiefs’ travel plans by making all travel arrangements well in advance and monitoring closely for any changes that may be needed
Plan, coordinate, and ensure the Chiefs’ schedules are followed and respected
Compose quality and accurate written correspondence, including reports, letters, notices, instructions, emails, and documents for signature, securing pertinent information and approvals as appropriate
Protect the confidential information disclosed during employment, holding information in strict confidence and exercising a reasonable degree of care to prevent disclosure to others
Manage and provide oversight for low-level agency specific projects
Collaborate with other departments across the organization acting as a liaison to adequately support the Chiefs’ roles
In the absence of the Executive Management Officer, provide support and assistance to the President’s suite
Qualification
Required
Associates degree or technical college certificate in business related field required
Excellent oral and written communication skills and presentation skills; Must be able to communicate complex subjects clearly
Ability to communicate well at all levels
Ability to organize and manage multiple projects simultaneously
Strong business acumen and professionalism
Outstanding people skills to build and cultivate relationships
Excellent leader who can work under pressure
Excellent computer and technology skills to advance objectives
Strong time management, organizational skills, and attention to detail
Ability to effectively manage projects
Minimum of 2 years' work experience providing administrative support to a high-level executive
Able to review print & electronic materials, navigate in the community, lift a minimum of 25 pounds, sit for extended periods, and independently travel across regions
Dependable, confident, motivated, tech savvy, respectful, trustworthy, organized, detail-oriented, personable; Able to maintain confidential information; Exemplifies integrity and professionalism
Valid driver's license and clear driving record required with valid Louisiana insurance coverage
Background Check and Drug Testing required: Employment is contingent upon satisfactory results
Preferred
Bachelor's degree in business administration/communications or related field preferred
Benefits
Mileage reimbursement provided for travel to/from work-related appointments.
Company
Lighthouse Louisiana
Lighthouse Louisiana is a nonprofit organization that empowers people with disabilities through services, employment, and advocacy.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$10MKey Investors
U.S. Department of Education
2024-10-01Grant· $10M
Leadership Team
Jenice Heck, LOTR, MMC
Chief Operating Officer
Recent News
2023-12-19
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