U.S. Department of Veterans Affairs · 9 hours ago
Administrative Officer
St Louis, MO
Full-time
Onsite
Mid, Senior Level
1+ years expThe U.S. Department of Veterans Affairs is seeking an Administrative Officer for the Pharmacy Service at the St. Louis VA Health Care System. The role involves directing and performing various administrative functions including human resources management, budget and finance, and program analysis to ensure efficient pharmacy services.
GovernmentMedicalNational SecurityPublic Safety
No H1B
U.S. Citizen Only
Responsibilities
Provides full staff assistance on all administrative matters
Supports the leadership of Pharmacy service and is responsible for planning - organization - development - direction - and evaluation of service operations - including budget and fiscal management
Participates in development of overall management - objectives - and philosophies necessary for optimum efficiency in providing safe and efficient pharmacy services
Directs and assists medical center staff in administrative research - management analyses - and development of reports pertaining to program plans - development operations - and assessments of any planning phase of the medical centers activities
Conducts special studies on manpower - space - and equipment utilization
Formulates new policies and procedures
Analyzes complex and critical data and recommends remedial action if necessary
Compiles final reports of evaluation efforts
Plans and directs the administrative and technical aspects of personnel management
Qualification
Required
Applicants must meet all requirements by the closing date of this announcement - 02/06/2026
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement
For a GS-9 position you must have served 52 weeks at the GS-7
For a GS-11 position you must have served 52 weeks at the GS-9
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials
If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement
In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment
GS-9 Administrative Officer: You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization
Examples of specialized experience would typically include - but are not limited to: Coordinating and monitoring the functions of administrative services within an office; Planning - organizing - coordinating and making recommendations for projects; Develops templates for reporting purposes; Consults with Human Resources and Fiscal Management on budget and personnel actions; Knowledge of VA data systems - HR procedures - personnel management including timekeeping - as well as experience in program and organizational evaluation; assisting with human resources functions to include recruitment - position classification - performance - training - etc.; preparing letters - reports and presentations
NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment
OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree - or 2 full years of progressively higher level graduate education leading to such a degree - or an LL.B. or J.D. in a related field that demonstrates the knowledge - skills - and abilities necessary to do the work of this position
NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation
OR - Combination: Applicants may also combine education and experience to qualify at this level
GS-11 Administrative Officer: You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization
Examples of specialized experience would typically include - but are not limited to: coordinating and monitoring the functions of administrative services within an office; Planning - organizing - coordinating and making recommendations for projects; Consults with Human Resources and Fiscal Management on budget and personnel actions; Knowledge of VA data systems - HR procedures - personnel management including timekeeping - as well as experience in program and organizational evaluation; preparing letters - reports and presentations; handling contract related services - product acquisition - and procurement of items
Note: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment
OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or three (3) full years of progressively higher level graduate education leading to such a degree or LL.M. - if related - that provided the knowledge - skills - and abilities necessary to do the work of this position
(One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one (1) year of full-time study. If that information cannot be obtained from the school - 18 semester hours will be considered as satisfying the one (1) year of full-time study requirement)
Note: If you select this option - a copy of your transcripts is required. Education cannot be credited without documentation
OR - Combination: Applicants may also combine education and experience to qualify at this level
Company
U.S. Department of Veterans Affairs
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