StepStone Group · 13 hours ago
Executive Assistant
San Francisco, CA
Contract
Hybrid
Mid Level
$85K/yr - $100K/yr
3+ years expStepStone Group is a global private markets specialist delivering tailored investment solutions and advisory services. The Executive Assistant will provide high-level administrative support to C-Level executives, manage calendars, coordinate meetings, and handle communication effectively while maintaining confidentiality.
BankingFinancial ServicesFinTechReal Estate InvestmentVenture Capital
Responsibilities
Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication
Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
Track Executives' meetings, as well as necessary follow-ups
Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives
Plan and coordinate monthly and weekly team meetings as requested
Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention
Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials
Prepare expense reports in timely manner ensuring accuracy and submitting in accordance with Firm policy
Monitor executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to parties involved immediately
Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
Assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner
Liaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements
Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only while performing your job for StepStone Group
Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering help before being asked; give credit where credit is due
Monitor and maintain kitchen/office supplies and inventory, ensuring adequate stock of food, beverages, and office supplies
Act as backup Executive Assistant when SF Office Manager is out
Assistance coordinating/planning team events (summer, holiday, volunteer), car logistics, organizing venues and activities, food catering if needed
Contribute your talents and efforts to a productive, pleasant, and safe working environment
Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.)
Qualification
Required
A minimum of three years' experience providing administrative support in a financial institution
Ability to manage highly sensitive, confidential information with complete discretion
Demonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group
Ability to manage a high volume of work and prioritize tasks/projects based on urgency
Strong focus on attention to detail, accuracy, and thoroughness
Excellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow
Effective team player who can collaborate or make independent decisions as needed
Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); capable of quickly and accurately producing/editing spreadsheets and presentations
Ability to perform routine office tasks such as opening mail, printing, collating, photocopying, faxing, and mailing
Demonstrates a sense of urgency and adaptability. Thrives in a fast-paced, dynamic environment; flexible and responsive to change
Self-motivated; proactively identifies areas for improvement and suggests creative solutions to streamline workflows
Demonstrates behaviors and work ethics that reflect the Firm's core values and principles
Ability to work a flexible schedule, in office target Mondays/Wednesdays/Fridays; flexibility to switch days dependent on meeting schedule, office needs, and SF Office Manager schedule
Preferred
College degree preferred
Restaurant knowledge of San Francisco area
Company
StepStone Group
StepStone Group provides investors with customized portfolios that integrate primaries, secondaries, and co-investments.
1001-5000 employees
H1B Sponsorship
StepStone Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2024 (10)
2023 (9)
2022 (4)
2021 (6)
2020 (6)
Funding
Current Stage
Public CompanyTotal Funding
$205M2024-09-09Post Ipo Secondary· $205M
2020-09-16IPO
Leadership Team
Scott Hart
Chief Executive Officer
Andy Jones
Senior Managing Director
Recent News
TheRecursive.com
2026-01-24
2026-01-23
2026-01-22
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